Cost Accounting Manager

External Brand•Austin, TX

About The Position

Austin Regional Clinic is a growing professional medical group with more than 35 locations in Central Texas. The Cost Accounting Manager oversees efficient, accurate, and timely accounts payable, intercompany, and allocated cost transactions. The manager leads accounts payable professionals and ensures invoices and transactions are recorded in accordance with GAAP, payments are made accurately and on time, and activities comply with company policies, procedures, and management service agreement funding requirements. The role develops and maintains internal controls, policies, and procedures; improves processes; uses technology to enhance departmental efficiency and accuracy; and applies business practices that support operational excellence and financial integrity. The manager performs all duties while maintaining compliance and confidentiality and promoting the organization’s mission and philosophy. Responsibilities include accounting and close activities; reconciliation of intercompany funding, payables, purchasing, and inventory balances; sales and use tax compliance and 1099 processing; leadership of daily accounts payable operations; vendor and payment administration; audit support; staff and operational training; and collaboration on process improvements. The manager also adheres to company policies, including OSHA, HIPAA, compliance, and the Code of Conduct, and maintains regular and dependable attendance.

Requirements

At least three years of experience in a supervisory or management role.
High school diploma or equivalent.
Bachelor’s degree in accounting, finance, business administration, or a related field, with at least five years of experience in the complete procurement-to-pay cycle, coding, cost accounting, GAAP accounting practices, intercompany transactions, integration of related activity into financial statements, reconciliation preparation and discrepancy resolution, and accounts payable best practices. Relevant work experience may substitute for a bachelor’s degree on a year-for-year basis.
Strong working knowledge and experience building complex spreadsheets in Microsoft Excel and Access; advanced Excel and Access skills.
Strong knowledge of accounting principles, practices, concepts, policies, and procedures.
Thorough understanding and application of supply chain functions, including accounts payable, purchasing, and inventory.
Ability to demonstrate and communicate a complete understanding of accounts payable functions and systems.
Strong understanding of data flow across multiple entities, data sources, and systems.
Strong understanding of allocation processes and the data driving GAAP/EAR allocations, with ability to ensure accurate results aligned with financial reporting goals.
Knowledge of financial reporting concepts and preferred business practices.
Experience managing accounts payable processes.
Working knowledge of intercompany activity and ability to reconcile intercompany funding accurately.
Excellent attention to detail, organization, and efficiency.
Ability to communicate effectively using a telephone, computer, or other electronic device.
Skill in analyzing and interpreting financial records and statistical data or reports.
Effective oral and written communication skills.
Ability to handle multiple projects, competing priorities, and substantial and diverse work volume.
Excellent analytical and problem-solving skills.
Ability to engage others, listen, adapt communication to others’ needs, and align actions with team members working toward common goals.
Ability to perform duties professionally and understand, recall, and communicate factual information and instructions.
Ability to organize thoughts and ideas into understandable terminology and apply common sense in performing the job.
Ability to work independently, prioritize effectively, and use independent judgment.
Ability to communicate clearly and effectively with all organizational levels, including physicians and senior management, to build cooperation and consensus for continuous improvement.
Ability to manage and share confidential information appropriately.
Knowledge of human resources fundamentals and related laws, including FLSA, ADA, and FMLA.

Nice To Haves

Experience with ERP systems; Oracle is preferred.
Experience working in a multi-specialty physician practice.

Responsibilities

Prepare journal entries and supporting workpapers in accordance with GAAP and accounting policies and procedures.
Organize and coordinate general and subsidiary ledger postings to support a timely close.
Review general ledger trial balance accounts and activity monthly for accuracy and reasonableness.
Coordinate monthly closing of payables, purchasing, and inventory modules in the ERP system.
Understand company cash funding requirements and ensure payments are made by the appropriate company.
Prepare monthly and year-end accruals accurately and within deadlines.
Understand supply chain workflows, system-generated journal entries, processing errors, and related adjusting entries.
Review systemic balances and reports to ensure subsidiary detail is accurate and inventory and non-inventory purchase order lines are cleared promptly.
Manage understanding of the virtual card program, including policies, banking website, workflow, and accounting entries.
Review weekly invoice registers for accurate data entry and coding before payments are processed.
Ensure correcting entries comply with department policies and preserve system integrity and data analysis capabilities.
Calculate weighted average unit cost and review invoice price variance reports.
Develop and generate productivity and compliance reports, analyze results, and determine appropriate actions.
Prepare complete and accurate weekly and/or monthly reconciliations of intercompany fundings in accordance with company agreements and accounting policies.
Oversee monthly reconciliation of accounts payable, purchasing, and inventory sub-ledgers to the general ledger.
Review and analyze AP aging reports and vendor statements to identify and resolve discrepancies.
Reconcile unsettled virtual card and credit card transactions with the company’s bank, and reconcile other assigned accounts.
Ensure sales and use tax is correctly applied to vendor invoices and that related filings and payments are timely and accurate.
Collaborate with the Tax Accountant on private letter rulings concerning sales and use tax applicability.
Coordinate accurate and timely processing of company 1099s.
Oversee daily accounts payable department operations.
Manage, train, and develop accounts payable technicians and staff accountants.
Ensure invoices are coded correctly and payments are made within terms to support GAAP financials, Enterprise Accounting Reporting initiatives, and management service agreement compliance.
Monitor AP aging and invoice-on-hold reports to ensure timely, accurate payment of obligations by the appropriate company, based on intercompany relationships and contracts.
Complete vendor verification, setup, and maintenance in relevant computer systems.
Identify, develop, and maintain internal controls and procedures related to accounts payable.
Administer Procurement and Fund Card programs.
Support internal and external audits by providing accurate schedules, reports, and supporting documentation.
Develop and maintain appropriate internal controls within areas of responsibility and other areas affected by the department.
Develop and document Statements of Position in accordance with department policy and established accounting principles and practices.
Recommend and implement process improvements to increase efficiency and accuracy.
Collaborate with procurement and other departments to improve invoice and payment processing and resolve issues.
Provide ongoing training to administrative and operational staff.
Adhere to company policies, including OSHA, HIPAA, compliance, and the Code of Conduct.
Maintain regular and dependable attendance, follow company core competencies, and perform other duties as assigned.