Cost Accounting Manager

Austin Regional Clinic: ARC•Austin, TX

About The Position

The Cost Accounting Manager oversees the efficient, accurate, and timely processing of accounts payable, intercompany, and allocated-cost transactions. The role leads accounts payable professionals and ensures invoices and transactions are recorded in accordance with GAAP, payments are processed accurately and on schedule, and activities comply with company policies, procedures, and management service agreement funding requirements. The manager develops and maintains internal controls, policies, and procedures; improves processes; and uses technology and business practices to support operational excellence and financial integrity while maintaining compliance and confidentiality and promoting the organization’s mission and philosophy. The position is responsible for accounting activities including journal entries, ledger posting and review, monthly close of payables, purchasing, and inventory modules, accruals, supply-chain and system-related accounting, invoice register review, weighted-average unit cost calculations, and productivity and compliance reporting. It oversees intercompany and subledger reconciliations, tax application and filings, company 1099 processing, and daily accounts payable operations. The manager hires, trains, and develops accounts payable staff, administers Procurement and Fund Card programs, supports audits, documents accounting positions, collaborates across departments, and recommends and implements process improvements. Other duties may be assigned.

Requirements

At least three years of experience in a supervisory or management role.
High school diploma or equivalent.
A bachelor’s degree in accounting, finance, business administration, or a related field, with at least five years of experience in the complete procure-to-pay cycle, coding, cost accounting, GAAP accounting practices, intercompany transactions, integration of related activity into financial statements, reconciliation preparation and discrepancy resolution, and accounts-payable best practices. Relevant work experience may substitute for a bachelor’s degree on a year-for-year basis.
Strong working knowledge and experience building complex spreadsheets in Microsoft Excel and Access; advanced Access and Excel skills.
Strong knowledge of accounting principles, practices, concepts, policies, and procedures.
Thorough understanding and application of supply-chain functions, including accounts payable, purchasing, and inventory.
Demonstrated understanding of accounts-payable functions and systems.
Strong understanding of organizational data flows across multiple entities, data sources, and systems.
Strong understanding of allocation processes and the data driving GAAP/EAR allocations, ensuring accurate results aligned with financial-reporting goals.
Knowledge of financial-reporting concepts and preferred business practices.
Experience managing the accounts-payable process.
Working knowledge of intercompany activity and ability to reconcile intercompany funding accurately.
Excellent attention to detail, organization, and efficiency.
Ability to communicate effectively using a telephone, computer, or other electronic device.
Ability to analyze and interpret financial records and statistical data or reports.
Effective oral and written communication skills.
Ability to handle multiple projects and competing priorities simultaneously.
Excellent analytical and problem-solving skills.
Ability to engage others, listen, adapt responses to their needs, and align actions with team members working toward shared goals.
Professional conduct and ability to understand, recall, and communicate factual information and apply oral or written instructions.
Ability to organize thoughts and ideas clearly and apply common sense in performing the job.
Ability to work independently, prioritize effectively, and manage substantial and diverse workloads.
Ability to communicate effectively with all organizational levels, including physicians and senior management, and build cooperation and consensus for continuous improvement.
Ability to exercise independent judgment and manage and impart confidential information.
Knowledge of human-resources fundamentals and related laws, including FLSA, ADA, and FMLA.

Nice To Haves

Experience with ERP systems; Oracle is preferred.
Experience working in a multi-specialty physician practice.

Responsibilities

Prepare journal entries and supporting workpapers in compliance with GAAP and established accounting policies and procedures.
Organize and coordinate posting entries to general and subsidiary ledgers to support a timely close.
Review general ledger trial-balance accounts and activity monthly for accuracy and reasonableness.
Coordinate monthly closing of payables, purchasing, and inventory modules in the ERP system.
Understand company cash-funding requirements and ensure payments are made by the appropriate company.
Identify and prepare accurate monthly and year-end accruals by required deadlines.
Understand systemic supply-chain workflows and related system-posted journal entries; record adjusting entries for system-processing errors.
Review systemic balances and reports to ensure subsidiary detail is accurate and inventory and non-inventory PO lines are cleared promptly.
Manage understanding of the virtual-card program, including its policies, banking website, workflow, and accounting entries.
Prepare and perform weekly invoice-register reviews for data-entry integrity and proper coding before payment processing.
Ensure correcting entries comply with department policies and procedures and maintain system integrity for data analysis.
Calculate weighted-average unit costs alongside review of invoice price-variance reports.
Develop and generate productivity and compliance reports, analyze results, and determine appropriate actions.
Prepare complete and accurate weekly and/or monthly reconciliations of intercompany fundings in accordance with company agreements and accounting policies.
Oversee monthly reconciliation of accounts-payable, purchasing, and inventory subledgers to the general ledger.
Review and analyze AP aging reports and vendor statements to identify and resolve discrepancies.
Reconcile unsettled virtual-card and credit-card transactions with the company’s bank and reconcile other assigned accounts.
Ensure sales and use tax is correctly applied to vendor invoices and that filings and payments comply with applicable state and local laws.
Collaborate with the Tax Accountant on private letter rulings concerning sales and use tax applicability.
Coordinate accurate and timely processing of company 1099s.
Oversee daily accounts payable department operations and manage, train, and develop accounts payable technicians and staff accountants.
Ensure invoices are coded correctly and paid within payment terms to support GAAP financials, Enterprise Accounting Reporting initiatives, and management service agreement compliance.
Monitor AP aging and invoice-on-hold reports to ensure timely, accurate payment of obligations and correct company responsibility based on intercompany relationships and contracts.
Complete vendor verification, setup, and maintenance in relevant computer systems.
Identify, develop, and maintain accounts-payable internal controls and procedures; administer Procurement and Fund Card programs.
Support internal and external audits with accurate schedules, reports, and supporting documentation.
Develop and maintain proper internal controls within the areas of responsibility and other areas affected by the department.
Develop and document Statements of Position in accordance with department policy and established accounting principles, theories, concepts, and practices.
Recommend and implement process improvements to increase efficiency and accuracy; collaborate with procurement and other departments to improve invoice and payment processing and resolve issues.
Provide ongoing training to administrative and operational staff.
Follow company policies, including OSHA, HIPAA, compliance, and Code of Conduct requirements; maintain regular and dependable attendance and follow company core competencies.
Perform other duties as assigned.