Correctional Records Clerk II

Arizona Department of Administration • Buckeye, AZ

6h • Onsite

About The Position

The Arizona Department of Corrections, Rehabilitation & Reentry is hiring a Correctional Records Clerk II at Arizona State Prison Complex (ASPC) – Lewis in Buckeye, Arizona. The position performs complex clerical work, facilitates inmate movement, reviews and verifies court documents for offenders, interprets rules and policies, and prepares and initiates institutional files. The role works in a prison environment and includes driving on State business.

The successful applicant will audit and maintain institutional files, process and track court and violator documentation, enter court documents, and forward appropriate materials to the Time Computation Unit. The position also supports other records staff, trains Correctional Records Clerk I employees, attends training and staff meetings, and provides coverage as needed. Employment is contingent on successfully passing a background investigation and drug test. Employees must complete a TB test during New Employee Orientation and annually thereafter, as well as successfully complete E-Verify. Employees who drive on State business must meet applicable licensing, training, insurance, and driving-record requirements.

Requirements

• High school diploma or General Education Development (GED) is listed as a selective preference.
• Customer service experience is listed as a selective preference.
• Knowledge of office practices and procedures; laws, rules, policies, and procedures governing inmate files and documents; automated and manual storage and retrieval techniques and equipment; numerical and digital filing systems; standard office equipment; mathematics; grammar and spelling; and personal computers using Microsoft Word, Excel, and Gmail.
• Skill in written and verbal communication; interpersonal relationships; researching, collecting, and formatting information; office clerical practices and techniques; sorting, filing, retrieving, and replacing records; and computerized database data entry.
• Ability to learn and use the Arizona Correctional Information Systems (ACIS), work with minimal supervision, interpret and apply department policies and privacy guidelines, lead and train in work assignments, follow verbal and written guidelines, and work in a prison environment.
• Pass a background investigation and drug test.
• Complete a TB test during New Employee Orientation and every year thereafter.
• Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
• If driving on State business, possess and retain a current, valid class-appropriate driver's license, complete required driver training, pass driver-license record checks, and maintain an acceptable driving record; employees using a personally owned vehicle on State business must maintain required liability insurance.

Nice To Haves

• Customer service experience.
• High school diploma or General Education Development (GED).

Responsibilities

• Audit institutional files for new arrivals and conduct annual two-year audits for internal self-audit requirements.
• Generate Notifications of Release for upcoming releases.
• Facilitate institutional review of court sentencing documents for newly arriving inmates and review or track court-document requests for returning inmates after hearings or trials.
• Complete court-document entries for the institution.
• Forward appropriate documentation to the Time Computation Unit at Central Office for review.
• Process violator paperwork, prepare files, and track violator warrants.
• Confer with supervisors, attend staff meetings, and provide coverage for other staff when needed.
• Track document requests needed to complete inmate institutional files.
• Attend yearly training and train Correctional Records Clerk I employees.
• Pull files for review by authorized staff and assist with Correctional Records Clerk I duties.
• Drive on State business.
• Perform other duties appropriate to the assignment.

Benefits

• Vacation and sick days, with 10 paid holidays per year.
• Paid parental leave of up to 12 weeks per year for a newborn or newly placed foster or adopted child (pilot program).
• Medical, dental, life, short-term disability, and long-term disability insurance options.
• Arizona State Retirement System (ASRS) participation; enrollment eligibility becomes effective after 27 weeks of employment.
• Optional deferred compensation plans.
• Credit union membership.
• Wellness program.
• Incentivized commuter club and public transportation subsidy program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED