CORRECTIONAL RECORDS CLERK II

Arizona Department of Administration • Buckeye, AZ

2d • Onsite

About The Position

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) seeks an organized, qualified individual to perform complex clerical work at the Arizona State Prison Complex – Lewis. The role facilitates inmate movement, reviews and verifies court documents received for offenders, interprets rules and policies, and prepares and initiates institutional files. The position also requires working in a prison environment and driving on State business.

Requirements

• Knowledge of office practices and procedures; laws, rules, policies, and procedures governing inmate files and documents; automated data and manual storage and retrieval techniques and equipment; numerical and digital filing systems; standard office equipment; mathematics; grammar and spelling; and personal computers and software such as Microsoft Word, Excel, and Gmail.
• Skill in written and verbal communication, maintaining interpersonal relationships, researching and formatting information, clerical practices, sorting and retrieving records, and computerized database data entry.
• Ability to learn and use Arizona Correctional Information Systems (ACIS), work with minimal supervision, interpret and apply department policies and privacy guidelines, lead and train in work assignments, follow verbal and written guidelines, and work in a prison environment.
• Pass a background investigation and drug test.
• If driving or vehicle operation is an essential function: possess and retain a current, valid, class-appropriate driver’s license; complete required training and pass driver’s license record checks; and maintain an acceptable driving record. Employees using a personally owned vehicle on State business must maintain required liability insurance.
• Take a tuberculosis (TB) test during New Employee Orientation and annually thereafter.
• Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Nice To Haves

• High school diploma or General Education Development (GED).
• Customer service experience.

Responsibilities

• Audit institutional files for new arrivals and conduct two-year annual audits to meet internal self-audit requirements.
• Generate Notifications of Release for upcoming releases.
• Facilitate institutional review of court sentencing documentation for newly arriving inmates and review or track requested court documentation for returning inmates after court hearings or trials.
• Complete court document entries for the institution.
• Forward appropriate documentation to the Time Computation Unit at Central Office for review.
• Process violator paperwork, prepare files, and track violator warrants.
• Confer with supervisors, attend staff meetings, and provide coverage for other staff when needed.
• Track document requests needed to complete inmate institutional files.
• Attend yearly training and train Correctional Records Clerk I employees.
• Pull files for review by authorized staff and assist with Correctional Records Clerk I duties.
• Drive on State business.
• Perform other duties appropriate to the assignment.

Benefits

• Vacation and sick days, with 10 paid holidays per year.
• Paid parental leave of up to 12 weeks per year for a newborn or newly placed foster or adopted child (pilot program).
• Medical, dental, life, short-term disability, and long-term disability insurance options.
• Retirement program through the Arizona State Retirement System (ASRS); enrollment eligibility becomes effective after 27 weeks of employment.
• Optional deferred compensation plans and credit union membership.
• Wellness program.
• Incentivized commuter club and public transportation subsidy program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed