CORRECTIONAL RECORDS CLERK II

Arizona Department of Administration • Safford, AZ

1d • Onsite

About The Position

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking a qualified individual to perform complex clerical work regarding facilitates inmate movements, reviews and verifies court documents received on offenders and interprets rules and policies. In this position you will also prepare/initiate institution files and make arrangements for the complex to transport offenders at the Arizona State Prison Complex (ASPC) - Safford. This is your opportunity to have a stable career within the Department of Corrections, Apply today!

Requirements

• Office practices and procedures
• Laws, rules, policies, and procedures governing inmate files and documents
• Automated data/manual storage and retrieval techniques and equipment
• Numerical and digital filing systems
• Operation of office equipment including copiers, fax machines, and telephones
• Basic mathematics
• Proper grammar and spelling
• Personal computer usage and various software programs (Microsoft Office and Google Suites)
• Written and verbal communication
• Establishing and maintaining interpersonal relationships
• Researching, collecting, and formatting information
• Performing office clerical practices and techniques
• Sorting, filing, retrieving, and replacing files/records
• Utilizing a computerized database to perform data entry
• Access the Arizona Correctional Information Systems (ACIS)
• Work with minimal supervision
• Interpret and apply ADCRR department policies
• Interpret privacy guidelines governing the provision of inmate information to others
• Lead and train in work assignment
• Follow verbal and written guidelines
• Work in a prison environment

Nice To Haves

• High School Diploma or General Education Development (GED)
• Customer service experience

Responsibilities

• Audits all institutional files for all new arrivals and maintains two year annual audits for proper internal self-audit requirements
• Generates Notifications of Release for upcoming releases
• Facilitates institutional review of all court sentencing documentation for newly arriving inmates, along with the reviewing and/or tracking of requested court documentation by returning inmates after court hearings or trials
• Completes all court document entries for the DT02 and the DI53 screens for the institution
• Forwards all appropriate documentation for review to the Time Computation Unit at Central Office
• Processes violator paperwork, prepares files, and tracks violator warrants
• Confers with supervisors, attends staff meetings, and provides coverage for other staff when needed
• Tracks document requests for necessary completion of inmate institutional files
• Attends yearly training and trains Correctional Records Clerk I’s
• Pulls files for review by authorized staff and assists with the duties of the Correctional Records Clerk I
• Drives on State business
• Performs other duties appropriate to the assignment

Benefits

• Vacation and sick days with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• Robust and affordable insurance plan to include medical, dental, life, short-term and long term disability options
• Exceptional retirement program
• Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
• An incentivized commuter club and public transportation subsidy program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees