Correction Records Sentence Computation/Release Officer (BORM) 20017705

State of Ohio•Lima, OH

About The Position

The Ohio Department of Rehabilitation and Correction is seeking a Correction Records Sentence Computation/Release Officer (BORM). This role is crucial in managing inmate records, ensuring accurate sentence computations, and facilitating timely and appropriate inmate releases. The department is guided by the mission 'To reduce recidivism among those we touch' and believes in the potential for positive change in everyone. Staff are expected to embrace core values, serve as role models for pro-social behavior, and treat others with dignity and respect. The department's work involves crime reduction through rehabilitative treatment and programming in a safe, secure, and humane correctional environment, alongside effective community supervision, with the ultimate goal of protecting the public and helping individuals become productive members of society.

Requirements

Formal education in arithmetic that includes addition, subtraction, multiplication, division, fractions, decimals & percentages & in reading, writing & speaking common English vocabulary.
12 months of training or 12 months of experience in processing, reviewing & preparation of adult correctional inmate or juvenile offender records & applicable state &/or departmental procedures, rules & laws.
OR 9 months of experience as a Correction Records Management Officer, 63231.
OR equivalent of Minimum Class Qualifications For Employment noted above.

Responsibilities

Maintain and update inmate files in the DOTS/DOTS Portal computer system by computing and posting inmate sentences, additional sentences, earned credit, jail time credit, prior prison credit, and parole eligibility.
Process admission documents of all inmates entering the Department of Rehabilitation and Correction by reviewing court records for accuracy and missing information.
Maintain correspondence with other agencies and courts for verification of documents and inquiries.
Review inmate records to ensure the release of inmates from prison is appropriate.
Review records for compliance with registration laws and DNA testing requirements.
Operate Offender Watch and computer terminals to receive and transmit confidential information.
Research LEADS for pending warrants and detainers.
Coordinate pickup arrangements with detaining authorities.
Obtain reporting instructions for inmates being released under supervision.
Adjust certified release dates by earned credit to justify correct release dates.
Enter TC and parole release dates as directed.
Prepare release authorization documents for supervisory approval.
Ensure release authorizations are provided to the prisons for timely release of inmates.
Enter and update information in the DOTSPortal as needed.
Run various reports in DOTSPortal and Microsoft software.
Maintain inmate Legal Files by updating the file with accurate information, filing all incoming documents, and comparing release dates to ensure accuracy.
Maintain and update inmate records by scanning information to the Onbase document management system.
Enter appropriate status and reason codes into DOTSPortal.
Maintain correspondence with other agencies and respond to kites/inmate inquiries.
Open, sort, and distribute mail.
Complete other bureau functions as assigned.