Public Records Officer

The Beach•Long Beach, CA

1d•Onsite

About The Position

Under general direction of the Director of Audit, Public Records and Special Projects, the Public Records Officer is the primary contact for the Office of Audit and Public Records. The incumbent works with the Director and the Office of General Counsel to gather responsive records and review emails, websites and other confidential documents in order to respond timely to requests. This position also provides strategic program support involving a variety of employee and labor relations functions within Staff Human Resources. This role grants the incumbent access to management's strategies and positions on collective bargaining negotiations at CSU Long Beach.

Requirements

Equivalent to a bachelor's degree in a related field and three years of related experience required.
Proficient in a broad range of office technologies and software applications, including the Microsoft Office Suite (Excel, Word, and PowerPoint).
Outstanding grammar, typing, proofreading, and comprehension skills.
Ability to manage multiple priorities in a fast-paced environment, adapting to changing workloads, tight deadlines, competing demands, and frequent interruptions while consistently delivering timely and accurate work.
Ability to communicate with an ethnically and culturally diverse campus community.
Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures.
Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."

Nice To Haves

Bachelor's degree preferred.
Prior experience working with public records laws, legal compliance, or governmental transparency strongly preferred.

Responsibilities

Work with the ASM, VP-DAF & OTP, the Director of Audit, Public Records, & Special Projects, and the Office of General Counsel to oversee the Campus' and its Auxiliary Organization's obligations under California’s Public Records Act and the McKee Transparency Act, respectively.
Responsible for proper application of appropriate State and Federal laws to all records requests, ensures the campus adheres to legal responsibilities while processing requests, and responds appropriately within the law on behalf of the campus.
Notify and coordinate with University Counsel, Strategic Communications, university leadership, labor relations, and other stakeholders regarding sensitive, high-profile, or complex requests.
Receive, review, and process subpoenas, and other legal requests for records in accordance with applicable federal and state laws, CSU policies, and university procedures.
Maintain accurate records of subpoena requests, responses, deadlines, communications, and supporting documentation.
Evaluate legal requests for completeness, validity, jurisdiction, and compliance requirements; coordinate with University Counsel and appropriate departments as needed.