Correction Records Sentence Computation/Release Officer BOSC ( 20021463, 20101980)

State of Ohio•Columbus, OH

21h•Onsite

About The Position

This position is responsible for computing and posting inmate sentences, additional sentences, earned credit, jail time credit, prior prison credit, and parole eligibility using the DOTS/DOTS Portal computer system. The role involves processing admission documents by reviewing court records for accuracy and completeness, and maintaining correspondence with other agencies and courts for verification. The officer reviews inmate records to ensure the appropriateness of release from prison, compliance with registration laws, and DNA testing requirements. Additionally, the position involves operating Offender Watch and computer terminals to transmit confidential information, researching LEADS for pending warrants and detainers, coordinating pickup arrangements with detaining authorities, and obtaining reporting instructions for inmates being released under supervision. The officer adjusts certified release dates based on earned credit and enters TC and parole release dates as directed. Release of authorization documents are prepared for supervisory approval, ensuring they are provided to prisons for timely inmate release. Information is entered and corrected as needed in the DOTS Portal, and various reports are run using DOTS Portal and Microsoft software. The role also includes maintaining inmate Legal Files by updating them with accurate information, filing incoming documents, and comparing release dates for accuracy. Inmate records are maintained and updated by scanning information to the OnBase document management system. The officer enters information into DOTS Portal as needed, including appropriate status and reason codes. Correspondence with other agencies is maintained, and kites/inmate inquiries are responded to. Mail is opened, sorted, and distributed. Other bureau functions as assigned are also completed.

Requirements

Formal education in arithmetic that includes addition, subtraction, multiplication, division, fractions, decimals & percentages & in reading, writing & speaking common English vocabulary.
12 months of training or 12 months of experience in processing, reviewing & preparation of adult correctional inmate or juvenile offender records & applicable state &/or departmental procedures, rules & laws.
OR 9 months of experience as a Correction Records Management Officer, 63231.
OR equivalent of Minimum Class Qualifications For Employment noted above.

Nice To Haves

Experience with DOTS/DOTS Portal computer system.
Experience with OnBase document management system.
Experience with LEADS.
Experience with Microsoft software.

Responsibilities

Compute and post inmate sentences, additional sentences, earned credit, jail time credit, prior prison credit and parole eligibility in the DOTS/DOTS Portal computer system.
Process admission documents by reviewing court records for accuracy and missing information.
Maintain correspondence with other agencies and courts for verification of documents and inquiries.
Review inmate records to ensure release of inmate from prison is appropriate.
Review records for compliance with registration laws and DNA testing requirements.
Operate Offender Watch and computer terminals to receive and transmit confidential information.
Research LEADS for pending warrants and detainers.
Coordinate pickup arrangements with detaining authorities.
Obtain reporting instructions for inmates being released under supervision.
Adjust certified release date by earned credit to justify correct release date.
Enter TC and parole release dates as directed.
Prepare release of authorization documents for supervisory approval.
Ensure release authorizations are provided to the prisons for timely release of inmates.
Enter information in the DOTS Portal and updates and corrects as needed.
Run various reports in DOTS Portal and Microsoft software.
Maintain inmate Legal Files by updating the file with accurate information, filing all incoming documents and comparing release date to ensure accuracy.
Maintain and update inmate records by scanning information to OnBase document management system.
Enter information into DOTS Portal as needed.
Enter appropriate status and reason codes into DOTS Portal.
Maintain correspondence with other agencies and respond to kites/inmate inquiries.
Open, sort, and distribute mail.
Complete other bureau functions as assigned.

Benefits

Medical Coverage
Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
Childbirth, Adoption, and Foster Care leave
Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation )

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