Correction Records Sentence Computation/Release Officer BOSC ( 20021463, 20101980)

Ohio Department of Administrative Services•Columbus, OH

3h•Onsite

About The Position

This position requires considerable knowledge of records management to maintain and update inmate files within the DOTS/DOTS Portal computer system. Responsibilities include computing and posting inmate sentences, earned credit, jail time credit, prior prison credit, and parole eligibility. The role involves processing admission documents, reviewing court records for accuracy, and corresponding with other agencies and courts for document verification. The officer will review inmate records to ensure appropriate release from prison, compliance with registration laws and DNA testing requirements, and coordinate pickup arrangements with detaining authorities. Additionally, the role involves operating Offender Watch and computer terminals, researching LEADS for warrants, adjusting release dates, preparing release authorization documents for supervisory approval, and maintaining inmate legal files and records through scanning and data entry.

Requirements

Formal education in arithmetic that includes addition, subtraction, multiplication, division, fractions, decimals & percentages & in reading, writing & speaking common English vocabulary
12 mos. trg. or 12 mos. exp. in processing, reviewing & preparation of adult correctional inmate or juvenile offender records & applicable state &/or departmental procedures, rules & laws
9 mos. exp. as a Correction Records Management Officer, 63231
Equivalent of Minimum Class Qualifications For Employment noted above

Responsibilities

Requires considerable knowledge of records management in order to maintain and update inmate files in the DOTS/DOTS Portal computer system by computing and posting inmate sentences, additional sentences, earned credit, jail time credit, prior prison credit and parole eligibility
Processes admission documents of all inmates entering Department of Rehabilitation and Correction by reviewing court records for accuracy and missing information
Maintains correspondence with other agencies and courts for verification of documents and inquiries
Reviews inmate records to ensure release of inmate from prison is appropriate
Reviews records for compliance with registration laws and DNA testing requirements
Operates Offender Watch and computer terminals to receive and transmit confidential information
Research LEADS for pending warrants and detainers
Coordinates pickup arrangements with detaining authorities
Obtains reporting instructions for inmates being released under supervision
Adjusts certified release date by earned credit to justify correct release date
Enters TC and parole release dates as directed
Prepares release of authorization documents for supervisory approval
Ensures release authorizations are provided to the prisons for timely release of inmates
Enters information in the DOTS Portal and updates and corrects as needed
Runs various reports in DOTS Portal and Microsoft software
Maintains inmate Legal Files by updating the file with accurate information, filing all incoming documents and comparing release date to ensure accuracy
Maintains and updates inmate records by scanning information to OnBase document management system
Enters information into DOTS Portal as needed
Enters appropriate status and reason codes into DOTS Portal
Maintains correspondence with other agencies and responds to kites/inmate inquiries
Opens, sorts, and distributes mail
Completes other bureau functions as assigned