Corporate Services Filing Assistant

MWE•Wilmington, DE

8d•Onsite

About The Position

Build your big career with the firm that does Big Law, Better. McDermott Will & Schulte is a leading global law firm that brings together more than 1,750 lawyers and 1,400 business professionals. We celebrate excellence, collaboration, and community and have been recognized as a top workplace by USA Today, Fortune, The American Lawyer, Vault and others. We are also certified by Great Place to Work. At McDermott, we don’t just invest in your future, we accelerate your career – wherever it may lead. That includes supporting you both in and outside of the office. With us, you’ll find: A firm where everyone belongs: Our award-winning culture prioritizes warmth and authenticity — we encourage you to be yourself! Enthusiasm for all perspectives: We’re smarter and stronger when everyone has a voice and a seat at the table. We welcome unique viewpoints and ideas, and we make opportunities for you and your career to thrive. Support to feel your best and do your best: Wellness is integral to building a successful career and a rich life. That’s why our benefits program supports your physical, emotional, mental, and financial health, with an emphasis on work-life balance. Real rewards for real work: We offer generous compensation packages that recognize hard work and excellence. Job Description: The Corporate Services Filing Assistant provides administrative and filing support to the firm, its subsidiary, McDermott Corporate Services LLC (MCS) and MCS corporate customers. The Corporate Services Filing Assistant works under direct supervision of the Corporate Services Administrator and relies on instructions and pre-existing guidelines to perform the essential functions of the job.

Requirements

Bachelor’s degree or at least three (3) years of related work experience
Knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint, and Word)
Strong written and verbal communication skills
Strong organizational skills
Strong database management skills
Ability to handle and maintain confidential information
Ability to learn new concepts and skills quickly
Ability to work effectively in a fast-paced environment

Responsibilities

Maintain a working knowledge of registered agents, including their role, services, and statutory responsibilities
5 days a week in office presence
Respond to requests for corporate documentation for business entities from all Secretary of State offices
Research business entity information across all jurisdictions
Coordinate corporate and Uniform Commercial Code (UCC) filings for all Secretary of State offices nationwide
Assist with preparation, review and filing of corporate documents in all jurisdictions, including formations, amendments, mergers, conversions, revivals, dissolutions and annual reports
Obtain good standing certificates, retrieve corporate records, conduct name availability searches and secure name reservations
Conduct UCC lien searches efficiently across all jurisdictions
Apply strong problem-solving skills to resolve issues related to customer request and documentation
Support customer onboarding by preparing engagement letters, performing Office of Foreign Assets Control (OFAC) sanction searches, and entering customer information into internal database
Maintain spreadsheets and internal tracking systems for filings, requests and invoicing
Remain informed of the Delaware Secretary of State Information System and related procedures