Corporate Security Operations Specialist

U.S. Bank • Minneapolis, MN

1d • Hybrid

About The Position

The Executive Services (ES) Operational Support Coordinator is responsible for overseeing and coordinating day-to-day operational logistics, executive support services, travel coordination and program management activities for senior leadership and executive-level events. Key Responsibilities: Scheduling management including maintaining of team calendars, office coverage, weekly schedules and ensuring accuracy. Managing shared inbox and requests for ES services, coordinate timely responses to requests. Oversee weekly staffing, transportation logistics and internal communication to ensure proper workflow. Support team resource allocation for events and travel and provide forward-looking forecasts of executive travel and events. Coordinate travel logistics for the team including itinerary support and serves as a liaison with SEA’s and events team for internal and external events. Prepare and manage expense reports ensuring timely submission and proper documentation and compliance. Maintain training records, certifications, emergency documentation procedures and ensure adherence to organization requirements. Track operational metrics, improve processes, maintain documentation and drive continuous efficiency improvements. Help support special programs.

Requirements

• Bachelor's degree, or equivalent work experience
• Typically more than one year of applicable experience

Nice To Haves

• Strong problem solving and analysis skills oftentimes under extreme time constraints
• Ability to establish and maintain cross-functional working relationships with key partners across the corporation
• Basic knowledge of applicable laws, regulations, financial services, and regulatory trends that impact their assigned line of business
• Basic understanding of the business line’s operations, products/services, systems, and associated risks/controls
• Basic knowledge of Risk/Compliance/Audit competencies
• Strong analytical, process facilitation and project management skills
• Effective written and verbal communication skills
• Proficient computer navigation skills using a variety of software packages, including Microsoft Office applications and word processing, spreadsheets, databases, and presentations

Responsibilities

• Scheduling management including maintaining of team calendars, office coverage, weekly schedules and ensuring accuracy.
• Managing shared inbox and requests for ES services, coordinate timely responses to requests.
• Oversee weekly staffing, transportation logistics and internal communication to ensure proper workflow.
• Support team resource allocation for events and travel and provide forward-looking forecasts of executive travel and events.
• Coordinate travel logistics for the team including itinerary support and serves as a liaison with SEA’s and events team for internal and external events.
• Prepare and manage expense reports ensuring timely submission and proper documentation and compliance.
• Maintain training records, certifications, emergency documentation procedures and ensure adherence to organization requirements.
• Track operational metrics, improve processes, maintain documentation and drive continuous efficiency improvements.
• Help support special programs.

Benefits

• Healthcare (medical, dental, vision)
• Basic term and optional term life insurance
• Short-term and long-term disability
• Pregnancy disability and parental leave
• 401(k) and employer-funded retirement plan
• Paid vacation (from two to five weeks depending on salary grade and tenure)
• Up to 11 paid holiday opportunities
• Adoption assistance
• Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level