Corporate Security Operations Specialist

U.S. Bank • Minneapolis, MN

3d • Hybrid

About The Position

The Executive Services (ES) Operational Support Coordinator is responsible for overseeing and coordinating day-to-day operational logistics, executive support services, travel coordination and program management activities for senior leadership and executive-level events.

Requirements

• Bachelor's degree, or equivalent work experience
• Typically more than one year of applicable experience

Nice To Haves

• Strong problem solving and analysis skills oftentimes under extreme time constraints
• Ability to establish and maintain cross-functional working relationships with key partners across the corporation
• Basic knowledge of applicable laws, regulations, financial services, and regulatory trends that impact their assigned line of business
• Basic understanding of the business line’s operations, products/services, systems, and associated risks/controls
• Basic knowledge of Risk/Compliance/Audit competencies
• Strong analytical, process facilitation and project management skills
• Effective written and verbal communication skills
• Proficient computer navigation skills using a variety of software packages, including Microsoft Office applications and word processing, spreadsheets, databases, and presentations

Responsibilities

• Scheduling management including maintaining of team calendars, office coverage, weekly schedules and ensuring accuracy.
• Managing shared inbox and requests for ES services, coordinate timely responses to requests.
• Oversee weekly staffing, transportation logistics and internal communication to ensure proper workflow.
• Support team resource allocation for events and travel and provide forward-looking forecasts of executive travel and events.
• Coordinate travel logistics for the team including itinerary support and serves as a liaison with SEA’s and events team for internal and external events.
• Prepare and manage expense reports ensuring timely submission and proper documentation and compliance.
• Maintain training records, certifications, emergency documentation procedures and ensure adherence to organization requirements.
• Track operational metrics, improve processes, maintain documentation and drive continuous efficiency improvements.
• Help support special programs.

Benefits

• Healthcare (medical, dental, vision)
• Basic term and optional term life insurance
• Short-term and long-term disability
• Pregnancy disability and parental leave
• 401(k) and employer-funded retirement plan
• Paid vacation (from two to five weeks depending on salary grade and tenure)
• Up to 11 paid holiday opportunities
• Adoption assistance
• Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level