Corporate Real Estate Design & Project Management Coordinator (Hybrid - Raleigh, NC)

First Citizens Bank•Raleigh, NC

14d•Hybrid

About The Position

This position provides administrative, tactical and technical support to Corporate Real Estate (“CRE”) functions. Maintains files and records related to leases, properties, construction, and building maintenance. Reviews, approves, and processes invoices, assisting with confirmation of payment and related issue resolution. Works closely with both internal and external parties in the completion of daily activities and provides reports for management to assist in the strategic evaluation of CRE functions.

Requirements

Bachelor's Degree and 0 years of experience in Corporate Real Estate or Facilities OR High School Diploma or GED and 4 years of experience in Corporate Real Estate or Facilities
Communication Skills (verbal) – Intermediate
Communication Skills (written) - Intermediate
Organization Skills - Intermediate
Planning skills – intermediate

Responsibilities

Assists with a variety of tasks to facilitate CRE operations.
Enter project, work order, and portfolio data into the department tracking system.
Create reports and conveys to the appropriate parties.
Responds to objections, disagreements, and conflicts related to real estate properties.
Resolves requests for information or documentation in a prompt and efficient manner.
Partners with project, program, business, and facility management parties to support small initiatives ensuring scope, schedule and budget alignment.
Receives, issues, and processes financial statements such as commitments, change orders, and invoices.
Monitors approval status and payment of invoices and follows up as necessary.
Maintains project, work order, and lease files on an ongoing basis.
Ensure CRE records are accurate and up to date.
Supports risk and compliance efforts in partnership with the project, program, business and facility managers.
Cultivates and maintains strong professional communications with executives, associates, and vendors to solve issues that arise during the course of CRE activities.
Resolves property issues by working directly with landlords and vendors.
Creates and records written communication between parties for documentation purposes.