Corporate Paralegal

Vivid Seats•Chicago, IL

8d•Hybrid

About The Position

The Corporate Paralegal will serve as a key member of the legal team, providing hands-on support across areas of corporate governance, entity management, compliance, privacy, and legal operations, in addition to providing support on ad hoc strategic transactions and other legal projects. The role reports to the General Counsel and works closely with senior leadership and various cross-functional teams (finance, HR, product, etc.) to help keep the Company’s legal and regulatory functions running effectively. The Corporate Paralegal must be a collaborative problem solver and have a willingness to tackle new projects. The ideal candidate brings a combination of in-house experience, sharp organizational skills, and the ability to manage multiple workstreams with minimal supervision.

Requirements

At least three years of experience (corporate and/or litigation) at a law firm, in-house legal department, or a combination thereof
Strong organizational skills and ability to manage multiple workstreams with overlapping deadlines
Comfort learning and administering legal technology platforms
High attention to detail, and the ability to handle confidential and sensitive information with discretion

Nice To Haves

Familiarity with contract lifecycle management and legal billing systems
Experience supporting board and shareholder meeting logistics
Experience with SEC filings (particularly Section 16 reports)
Notary public commission (or willingness to obtain one at the Company’s expense)

Responsibilities

Maintain corporate record books and entity registrations
Administer entity management program, including maintenance of organizational charts and director and officer records
Assist in the planning and preparation of materials for meetings of the board and shareholders, and administer board portal
Track and calendar key governance-related obligations
Assist in the preparation and filing of periodic reports and proxy statements with the SEC
Support insider trading compliance program, including tracking trading windows, coordinating pre-clearance requests, and assisting with the preparation and filing of Section 16 reports
Track and calendar all recurring and event-driven reporting obligations, filings, license renewals, lobbying-related reports, and other compliance-related matters
Coordinate with registered agent and outside counsel on state and local compliance matters
Administer platforms and programs related to cookie consents and other privacy rights
Process data access and deletion requests in compliance with applicable privacy laws
Develop, maintain, and update internal procedures for handling privacy and related requests
Administer law firm e-billing platform, serving as the primary point of contact for billing, accruals, and vendor management, including ensuring accurate matter assignment and vendor profiles
Manage contract management system, including processing pending contracts, maintaining contract repository, and producing quarterly reporting
Assist with data transfer and coordination between procurement and contract management systems