Corporate Paralegal

Robert Half • Menlo Park, CA

20h

About The Position

Robert Half is hiring a Corporate Paralegal to join its Legal department. The role supports the lawyers’ delivery of legal services for corporate and litigation matters. The paralegal manages assigned functions under lawyer supervision and collaborates with lawyers and colleagues across corporate functions.

Duties include maintaining subsidiaries and corporate minute books, preparing state and local filings and related correspondence, tracking due dates and obtaining approvals and signatures, handling routine litigation correspondence, conducting research, and preparing summaries, reports, and presentations. The position also involves coordinating projects, processing filing fees and invoices, organizing matter files, gathering facts and documents for claims, maintaining legal matter information, and coordinating recurring reports and logs.

The stated typical annual salary range is $61,000 to $94,000, negotiable based on experience and location. Offers are contingent on successful completion of a background check.

Requirements

• Associate degree with paralegal or legal secretary training.
• At least 5 years of experience as a legal secretary or paralegal.
• Proficiency with MS Word, Excel, PowerPoint, and legal database software.
• Knowledge of basic accounting concepts.
• Notary license or ability to obtain one.

Responsibilities

• Prepare state and local filings for employment licenses, DBA filings, parent and subsidiary corporate filings, and related correspondence with external counsel.
• Monitor filing due dates and gather supporting approvals and signatures to ensure timely filings.
• Provide a notary jurat on filings when required or arrange for a notary.
• Handle routine litigation-related correspondence with the insurance broker, external counsel, and witnesses.
• Conduct research to assist attorneys on all aspects of the company’s business, and summarize research and prepare reports.
• Manage projects led by an attorney, including planning steps, monitoring progress, and meeting deadlines.
• Calculate fees and handle the accounts payable process for filing-related fees.
• Receive, track, log, and initiate payment for invoices, including law firm invoices and legal department expenses.
• Set up files for new corporate or litigation matters.
• Gather facts and documents for claims.
• Calendar filing deadlines for corporate filings and litigation claims.
• Maintain and update case or corporate information in files.
• Gather and update information for weekly, monthly, and quarterly team reports and logs.
• Monitor reporting deadlines, send prompts and reminders, and escalate issues to a supervisor or department lawyer as needed.
• Serve as an initial point of contact for report data requests from corporate services business units or external counsel, and distribute reports on schedule.
• Maintain corporate minute books and organize files.

Benefits

• Group medical, vision, and dental insurance.
• Flexible spending and health savings accounts.
• Life and accident insurance.
• Adoption and fertility assistance.
• Paid parental leave of up to 6 weeks.
• Short- and long-term disability insurance.
• Paid time off for vacation, personal needs, and sick time; new hires earn up to 17 days of Choice Time Off per calendar year, prorated based on hours worked per week and varying by years of service.
• Up to 11 paid holidays per calendar year.
• 401(k) savings and investment plan or deferred compensation plan, if eligible, with a 100% employer match on the first 3% of eligible employee contributions.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree