Corporate Paralegal

BallenIsles Country Club • Phoenix, AZ

6d • Onsite

About The Position

The Corporate Paralegal supports Troon’s Legal Department in managing corporate and regulatory infrastructure across its affiliated entities and golf, hospitality, and racquets facilities. The role has primary responsibility for licensing and permits, corporate governance, entity management, compliance, tax- and finance-related filings, and M&A due diligence. The successful candidate is organized, detail-oriented, able to manage multiple deadlines, and comfortable working with limited supervision.

This office-based position involves extended computer use and may require flexibility to meet filing deadlines. Duties may be added or changed as business needs require.

Requirements

• Bachelor’s degree preferred, a paralegal certificate from an accredited program, or an equivalent combination of education and experience.
• Three to five years of corporate paralegal experience, preferably in a law firm or corporate legal department with multi-entity, multi-state responsibility.
• Working knowledge of corporate formalities for LLCs, corporations, and partnerships, and Secretary of State filing requirements.
• Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Strong Microsoft Word skills, including formatting, templates, tracked changes, and document comparison.
• Exceptional attention to detail and accuracy in drafting, filing, and record keeping.
• Strong organization and time management, including the ability to prioritize competing deadlines.
• Clear written and verbal communication and professionalism with regulators, facility staff, and outside counsel.
• Sound judgment, discretion, and ability to handle confidential and privileged information.
• Ability to take ownership of tasks and work independently as well as part of a team.
• Ability to learn new systems quickly and keep data accurate and current.

Nice To Haves

• Direct experience with liquor licensing, business licensing, and permitting is strongly preferred.
• Experience in hospitality, golf, restaurant, or multi-site operating businesses is a plus.
• Experience with License Pro or comparable license tracking software.
• Experience with hCue or comparable entity management software.

Responsibilities

• Obtain, renew, transfer, and track alcoholic beverage, business, food service, health, and other operating licenses and permits.
• Prepare and file license applications, manager or ownership change filings, and supporting documents with state and local agencies.
• Maintain the licensing database in License Pro, track renewal dates and filing status, and prevent license lapses.
• Coordinate licensing applications, inquiries, and inspections with facility general managers, outside counsel, and regulators.
• Prepare and maintain minutes, written consents, resolutions, bylaws, operating agreements, and officer and manager appointments.
• Maintain corporate records and minute books and keep governance documents current as ownership, officers, and managers change.
• Prepare incumbency, good standing, and authority certificates and other documents required for transactions and financings.
• Form, qualify, amend, merge, convert, and dissolve entities, and track portfolio ownership structures and organizational charts.
• Form and maintain international entities, coordinating with foreign counsel and local registered offices on foreign filings and annual compliance.
• Maintain entity records in hCue, including officers, managers, owners, registered agents, and qualification jurisdictions.
• Manage annual reports, registered agent relationships, franchise and annual fees, and beneficial ownership and similar filings.
• Support acquisitions, new management agreements, terminations, and facility transitions requiring entity or licensing actions.
• Monitor and calendar corporate and regulatory compliance deadlines across jurisdictions and follow up through completion.
• Respond to agency notices, audits, and information requests, escalating issues promptly to the General Counsel.
• Assist with compliance policies, procedures, checklists, and training materials; conduct periodic audits of licenses, entity records, and governance documents and report exceptions and corrective actions.
• Prepare and file applications for tax licenses and registrations, including sales and use, occupancy, and similar state and local tax licenses.
• Renew tax licenses on time, gathering required tax information from the Tax Department.
• Complete Know Your Client applications and supporting documentation for new domestic and foreign bank accounts.
• Coordinate tax- and finance-related requests with the Tax and Finance Departments, banks, and outside advisors.
• Assist with legal due diligence on acquisition targets and strategic transactions, reviewing corporate records, ownership structures, licenses, permits, and compliance history.
• Prepare and maintain due diligence request lists and data room indexes, and summarize findings for the Legal Department.
• Support transaction closings, including entity formation, license transfers, closing checklists, and post-closing integration of acquired entities.
• Assist with contract administration, document review, and preparation of routine legal documents as directed.
• Maintain confidentiality and privilege over Legal Department matters.

Benefits

• Medical, dental, and vision coverage.
• 401(k) with employer match, for eligible employees age 19 and older.
• Paid time off and leaves of absence, subject to applicable law and eligibility criteria.
• Eligibility for bonuses, commissions, service charge, and employee meals.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level