Corporate Paralegal

Robert Half•San Jose, CA

1d•$61,000 - $94,000

About The Position

Robert Half is hiring a Corporate Paralegal to join its Legal department and support the lawyers providing legal services for corporate and litigation matters. The paralegal manages assigned functions under attorney supervision and collaborates with lawyers and colleagues across corporate functions. Work includes subsidiary maintenance, employment and corporate license filings, reports and logs, legal-project data, due diligence review for acquisitions or threatened or active litigation, summaries and presentations, file organization, and maintaining corporate minute books. The role prepares state and local filings and related correspondence, monitors filing deadlines, gathers approvals and signatures, and provides or arranges notary services as needed. It also supports litigation correspondence, attorney research, project coordination, legal fee and invoice processing, matter and claim files, calendars, and recurring team reports. The position is based in San Jose, California, as indicated under additional locations. The typical annual salary range is $61,000 to $94,000, negotiable based on experience and location. Employment offers are contingent on successful completion of a background check. Robert Half states that recruiters may use AI to assist with candidate evaluation.

Requirements

Associate degree with paralegal or legal secretary training.
At least 5 years of experience as a legal secretary or paralegal.
Proficiency with MS Word, Excel, and PowerPoint.
Experience with legal database software.
Knowledge of basic accounting concepts.
Notary status or ability to obtain a notary license.

Responsibilities

Prepare state and local filings for employment licenses, DBA filings, and parent and subsidiary corporate matters, along with related correspondence with external counsel.
Monitor filing due dates and gather supporting approvals and signatures to help ensure timely filings.
Provide notary jurat services on filings as required or arrange for a notary.
Handle routine litigation-related correspondence with the insurance broker, external counsel, and witnesses.
Research matters to assist attorneys and summarize findings in reports.
Manage projects led by an attorney by organizing the approach, identifying interim steps, monitoring progress, and meeting deadlines.
Calculate fees and process accounts payable for filing fees; receive, track, log, and initiate payment of invoices, including law firm invoices and legal department expenses.
Set up files for new corporate or litigation matters; gather facts and documents for claims; calendar filing deadlines; and maintain and update case or corporate information in files.
Gather and update information for weekly, monthly, and quarterly team reports and logs; monitor reporting deadlines, send reminders or escalate delays, serve as an initial point of contact for report data, and distribute reports on schedule.
Maintain corporate minute books and organize legal files.
Conduct due diligence review for acquisitions or threatened or active litigation, and prepare summaries and presentations.

Benefits

Group health insurance, including medical, vision, and dental coverage.
Flexible spending and health savings accounts.
Life and accident insurance.
Adoption and fertility assistance.
Paid parental leave of up to 6 weeks.
Short- and long-term disability coverage.
Paid time off for vacation, personal needs, and sick time; new hires earn up to 17 days of Choice Time Off per calendar year, prorated based on hours worked and varying with years of service.
Up to 11 paid holidays per calendar year.
Opportunity to contribute to a 401(k) savings and investment plan or deferred compensation plan if eligible.
Employer 401(k) match of 100% on the first 3% of eligible employee contributions.