Corporate Paralegal

Core Laboratories Inc.•Houston, TX

About The Position

The Corporate Paralegal provides comprehensive legal and administrative support to the General Counsel and the broader Legal Department and also serves as executive assistant to the General Counsel. The role supports corporate governance, regulatory and trade compliance, commercial contracting, litigation, SEC filings, mergers and acquisitions, and entity management across U.S. and international jurisdictions. It requires exceptional organization, writing ability, professional judgment, and a high level of confidentiality. The position covers a broad range of work, including preparing corporate governance documents and meeting minutes; maintaining entity records and databases; responding to KYC, AML, beneficial ownership, and due diligence requests; supporting compliance programs; assisting with routine contracts and tender responses; and maintaining the contract lifecycle management system. It also supports litigation and discovery holds, transaction due diligence and closings, corporate searches and filings, entity formations, board meetings, securities and SEC compliance, powers of attorney and document legalization, intellectual property coordination, records retention, privacy compliance, and outside counsel coordination. The Corporate Paralegal provides executive assistant support to the General Counsel, including calendar management, complex domestic and international travel arrangements, expense reporting, meeting coordination, visitor logistics, document processing, and confidential correspondence. The role also serves as Emergency Coordinator for an assigned zone, attends safety committee meetings, and maintains the zone roster and emergency checklist.

Requirements

Bachelor's degree from an accredited institution.
At least three years of corporate experience, preferably in an in-house legal department, law firm, or comparable environment.
Experience supporting corporate governance, compliance, transactional matters, securities filings, and multi-jurisdictional entity management.
Notary public commission or ability to obtain one within 90 days of hire.
Advanced skills in Microsoft Word, Excel, PowerPoint, Visio, Outlook, and Adobe Acrobat.
Exceptional attention to detail, organization, and time-management skills, including ability to multitask amid changing priorities.
Strong written and verbal communication skills and ability to draft clear, professional, accurate documents.
Sound judgment, discretion, ethicality, and ability to protect confidential information.
Strong interpersonal skills and ability to work effectively with executives, directors, outside counsel, and cross-functional teams.
Ability to work independently and collaboratively, with limited supervision and initiative.
Flexibility to accommodate changing schedules during the work week and day-to-day.

Nice To Haves

Humanities degree, such as English, History, Philosophy, Sociology, Political Science, or a similar field.
Experience in the international oil and gas or oilfield services industry.
Familiarity with AI models, iterative prompting, or setting up AI agents; preferred models include Claude/Cowork and Copilot.
Working knowledge of SEC EDGAR filing processes and Section 16 reporting workflows.
Proficiency with board portal software such as Diligent Boards, BoardEffect, or Nasdaq Boardvantage.

Responsibilities

Draft and finalize corporate governance documents, including resolutions, meeting minutes, written consents, certificates, and other corporate instruments; maintain minute books and stock ledgers.
Prepare and respond to KYC, AML, beneficial ownership, and counterparty due diligence requests, gathering supporting documentation under time constraints.
Maintain the international legal entity management database and quarterly Legal Entity Chart; coordinate entity changes with Tax and local managers.
Support FCPA, anti-corruption, trade compliance, sanctions screening, export controls, Code of Conduct, conflict-of-interest disclosures, and whistleblower intake logging.
Assist with tender submissions and prepare exceptions tables under supervision.
Assist with preparing, reviewing, completing, and circulating routine contracts and NDAs for execution.
Maintain the contract lifecycle management system; log, index, and track agreements and obligations, and produce reports for management and auditors.
Log and process subpoenas, third-party requests, and litigation pleadings; assist with document collection and administer litigation holds and files.
Compile and manage due diligence materials and virtual data rooms for transactions; prepare trackers, schedules, checklists, closing folders, and binders; coordinate signatures and post-closing deliverables.
Conduct corporate and public-record searches and prepare and file annual reports, foreign qualifications, withdrawals, name reservations, DBAs, and registered-agent changes.
Prepare and file entity formation and maintenance documents and coordinate cross-border formations with outside counsel and registered agents.
Prepare and distribute board and committee materials; manage the board portal and coordinate meeting logistics.
Prepare board and committee meeting minutes from transcripts for review, finalize approved minutes, and maintain official minute books.
Assist with proxy statements, Section 16 reports, periodic and current SEC filings, D&O questionnaires, insider-trading window administration, and 10b5-1 plan tracking.
Prepare powers of attorney, track renewals, coordinate notarization and legalization, and serve as an in-house notary for company documents.
Coordinate intellectual property portfolio matters with outside counsel, including assignments, declarations, deadlines, fees, and licensing agreements.
Administer records retention, maintain legal files and archive indexes, coordinate approved records destruction, and affix and emboss corporate seals as required.
Support privacy compliance, including data subject requests, DPA tracking, and cross-border data transfer documentation.
Coordinate outside counsel engagement, conflicts checks, e-billing onboarding, matter management, invoice review, and legal spend tracking.
Serve as Emergency Coordinator for an assigned zone, attend safety committee meetings, and maintain the zone roster and emergency checklist.
Provide executive assistant support to the General Counsel, including calendar and travel management, expenses, meeting coordination, visitor logistics, document processing, and confidential correspondence.
Perform other duties as needed.