Corporate Operations Administrator

PSX•Kennett Square, PA

8d•Onsite

About The Position

PSX is seeking an experienced Corporate Operations Administrator to support billing, accounting administration, licensing, and day-to-day corporate operations across our nine-office organization. This is a senior individual-contributor role that works closely with accounting, operations, sales, service teams, branch leadership, customers, vendors, and executive leadership. The ideal candidate is highly organized, detail-oriented, and comfortable independently managing multiple administrative and financial processes.

Requirements

4-6 years of experience in corporate administration, business operations, billing, accounting support, or a related function.
Strong billing and invoicing experience.
Working knowledge of AP and AR.
Strong Google Workspace and spreadsheet skills.
Excellent organization, follow-through, and attention to detail.
Ability to manage multiple priorities and work independently.
Strong communication skills and comfort working with customers, vendors, employees, and leadership.

Nice To Haves

Experience supporting a multi-location, service-based, construction, or project-based organization preferred.
Experience with project/service billing, customer portals, licensing, vendor administration, job closeout, accounting systems, and multi-office operations is highly desirable.

Responsibilities

Manage and coordinate company-wide billing and invoicing.
Support accounts receivable and accounts payable processes.
Research billing discrepancies, outstanding invoices, credits, purchase orders, and customer account issues.
Work with branch offices, project managers, sales, and service teams to obtain required billing and job documentation.
Assist accounting with month-end processes, reporting, and outstanding documentation.
Maintain customer and vendor records, W-9s, certificates, credit applications, and related documentation.
Manage customer and vendor portals used for billing and compliance.
Track company security licenses, registrations, renewals, and supporting documentation.
Maintain organized corporate records, shared files, and Google Drive documentation.
Coordinate company-wide administrative services such as phones, shipping accounts, vendors, and office-related services.
Support branch offices with administrative, billing, and operational questions.
Assist executive leadership with reporting, special projects, and operational follow-up.
Document recurring processes and help improve administrative consistency across the organization.