Corporate Office Manager

Grayback Forestry•Merlin, OR

1d•Onsite

About The Position

Grayback Forestry, Inc., founded in 1979, provides forestry, wildland fire suppression, and fuels management services through federal and state government contracts. The Corporate Office Manager oversees core administrative, financial, HR, payroll, benefits, accounting, and operational support functions. Reporting to the Business Manager/CFO, this position ensures office systems, employee administration, payroll, benefits, accounting processes, and internal controls are completed accurately, confidentially, and on schedule in a fast-paced environment supporting both routine operations and emergency response.

Requirements

Proficient with MS Windows, Microsoft Office, spreadsheets, databases, and accounting software; Sage experience preferred.
Able to learn new software, train others, and use reporting tools such as Crystal Reports.
Uses artificial intelligence strategically, where appropriate, to improve efficiency and reduce costs.
Oversees payroll, HR administration, and operations, while working closely with the Business Manager on accounting matters.
Strong knowledge of accounting fundamentals, bookkeeping, payroll, benefits administration, financial reporting, reconciliations, and office administration.
Monitors and maintains software and hardware security.
Maintains accurate financial and personnel records while handling confidential information with discretion and professionalism.
Uses payroll, accounts receivable, accounts payable, and related administrative knowledge to resolve employee, vendor, and operational issues.
Directs staff in researching issues, summarizing findings, presenting solutions, and responding effectively to time-sensitive or emergency situations.
Understands database structures and can write queries to identify, investigate, and correct errors while maintaining data accuracy and integrity.
Communicates clearly in writing and verbally, including procedures, reports, internal communications, and technical explanations for non-technical users and developers.
Demonstrates integrity, timeliness, initiative, leadership, accuracy, dependability, flexibility, and reliability.
High school diploma or equivalent required; associate’s or bachelor’s degree, or related business coursework, preferred.
Minimum of five years of experience as a bookkeeper, corporate office manager, or similar financial or administrative manager required.
Previous experience supervising at least five employees at one time required.
Experience with HR support, payroll, benefits administration, accounting functions, and accounting software such as QuickBooks or Sage required.

Nice To Haves

Sage experience preferred.
Experience supporting government contracts, forestry, wildfire suppression, emergency services, construction, or similarly regulated industries preferred.
Experience with Crystal Reports preferred.

Responsibilities

Manage daily corporate office operations, including administrative, financial, HR, payroll, benefits, and operational support functions.
Maintain employee records, personnel files, onboarding materials, and related HR processes accurately and confidentially.
Administer payroll and benefits, ensuring timely processing, compliance, and resolution of employee or vendor issues.
Oversee bookkeeping and accounting support, including accounts payable, accounts receivable, general ledger activity, reconciliations, and data entry.
Prepare and maintain financial statements, budgets, forecasts, reports, and management summaries.
Coordinate tax preparation, registrations, estimated tax summaries, multi-state payroll summaries, and year-end CPA support.
Maintain workers’ compensation, general liability, 401(k), garnishment/support, draw, tax, and related account reconciliations.
Prepare for audits and coordinate with external auditors, accountants, software vendors, and professional service providers.
Maintain internal controls, written procedures, training materials, and documentation that protect company assets and support accurate reporting.
Support business planning, staff direction, issue resolution, and workflow prioritization during routine operations and emergency response periods.
Explain complex administrative, accounting, database, or systems issues clearly to management, staff, vendors, programmers, and developers.
Perform other duties as assigned by the Business Manager and General Manager.
Supervise 3–10 employees, providing direction for daily workflow, task completion, and accountability.
Support planning, training, cross-training, consistent performance, and process improvement within the corporate office.