Corporate Office Assistant

Summit Orthopedics•Woodbury, MN

1d•Onsite

About The Position

At Summit Orthopedics, we recognize the significance each member of the Summit Family has as they impact one another and our patients on a daily basis. Be part of a patient-first environment that lives into our values of: Compassion, Integrity, Excellence, Collaboration, Stewardship and Innovation and a place where staff members feel respected and find a strong sense of purpose in their roles, contributing to a familial atmosphere characterized by mutual respect and enjoyment. The Corporate Office Assistant plays a key role in supporting the day-to-day operations of the corporate office. This individual serves as a first point of contact for patients, employees, and visitors, and provides comprehensive administrative support to various departments. Responsibilities include reception duties, internal and external mail coordination, facilities coordination, supply organization, support for HR initiatives and related tasks. This is a part-time, 0.8 FTE position based on-site at our corporate office located in Woodbury, MN. The schedule is Monday through Thursdays 9:15am - 3:45pm, Fridays 9:30am - 3:30pm. (schedule subject to change).

Requirements

Patient-first environment
Values: Compassion, Integrity, Excellence, Collaboration, Stewardship and Innovation
First point of contact for patients, employees, and visitors
Comprehensive administrative support to various departments
Reception duties
Internal and external mail coordination
Facilities coordination
Supply organization
Support for HR initiatives
Part-time, 0.8 FTE position
On-site at corporate office in Woodbury, MN
Schedule: Monday through Thursdays 9:15am - 3:45pm, Fridays 9:30am - 3:30pm (schedule subject to change)

Responsibilities

Greet and assist patients, employees, and guests courteously upon arrival and notify relevant staff.
Support onboarding and offboarding processes for job shadows, clinical rotations, temporary employees and related personnel.
Prepare interoffice mail bins for pickup and delivery across clinic locations; sort, distribute, and manage incoming and outgoing mail, couriered packages, and faxes.
Assist in resolving issues related to returned mail and bulk mailing processes with external mail suppliers.
Maintain cleanliness and organization of the lobby and common areas, ensure spaces are presentable and well maintained.
Maintain office supply inventory; organize and stock supplies as needed.
Assists with special events, employee meetings, or trainings, as needed.
Maintains employee and company address and phone extension lists and emergency contact information.
Manage shared email and voicemail inboxes as assigned, triaging inquiries as needed.
Assist in verifying and processing business documents for various departments.
Provide general administrative and project support to corporate departments; communicate with internal partners.
Scan and file financial and administrative documents (e.g., end-of-month financials); may receive and process credit card transactions.
Perform other duties as assigned to support office operations.