Corporate Governance Associate

World Business Lenders

8d•Remote

About The Position

World Business Lenders (WBL) is a privately held portfolio lender specializing in real estate-secured business loans for underserved businesses. WBL operates with a fully remote, multinational workforce and an experienced executive leadership team. Typically, the work schedule is from 9:00 AM to 6:00 PM Eastern Time, Monday through Friday, though additional hours may be required based on business needs. WBL is seeking a Corporate Governance Associate to support entity maintenance, corporate filings, governance approvals, recordkeeping, intellectual property administration, and corporate-structure projects. The Associate will maintain accurate entity data, coordinate signatures and filings, track deadlines, and keep governance records complete and accessible.

Requirements

Bachelor's degree in legal studies, business, finance, accounting, or a related field; equivalent relevant experience may be considered.
2+ years of experience in corporate governance, entity management, corporate legal operations, paralegal support, or a related administrative function.
Experience maintaining entity records, preparing filings, coordinating signatures, or organizing minute books is preferred.
Ability to manage detailed, deadline-driven work across multiple entities and jurisdictions.
Strong written communication, document-control, and quality-review skills.
Stable, reliable internet connection.
Professional and dedicated remote working setup.
Ability to work effectively across a remote, multinational organization and maintain confidentiality.

Nice To Haves

Paralegal or corporate-governance coursework or certification is preferred.
Financial services, commercial lending, private lending, banking, fintech, specialty finance, mortgage lending, or another highly regulated industry.

Responsibilities

Maintain entity profiles, officer and director information, addresses, registered-agent records, ownership data, and organizational charts.
Organize and update minute books, charters, bylaws, operating agreements, resolutions, consents, certificates, and related records.
Process approved updates to entity information and confirm consistency across internal systems and external portals.
Respond to authorized requests for governance documents and entity information using established controls.
Maintain calendars for annual reports, renewals, foreign qualifications, franchise filings, registered-agent matters, and other recurring obligations.
Prepare and coordinate approved filings, certificates, applications, cover letters, and supporting documentation.
Monitor filing status, obtain evidence of acceptance, and maintain good-standing certificates and official correspondence.
Identify approaching deadlines, rejected filings, discrepancies, and delinquent items for escalation.
Prepare standard resolutions, written consents, incumbency certificates, signature packets, and meeting materials using approved templates.
Coordinate reviews, approvals, electronic signatures, notarization, filing, and final record retention.
Support entity formations, dissolutions, qualifications, reorganizations, transactions, audits, and diligence projects.
Assist with administrative tracking of intellectual property registrations, renewals, assignments, and supporting records.
Prepare routine reports on entity status, open actions, upcoming obligations, missing records, and filing completion.
Perform periodic comparisons of entity data and governance records and help resolve inconsistencies.
Maintain standard trackers, checklists, templates, naming conventions, and document-retention practices.
Protect confidential and privileged information and follow established quality-review procedures.