Corporate Facility and Office Manager

Dover•Downers Grove, IL

7h•Onsite

About The Position

The office manager position is responsible for overall office activities; maintaining the facility in keeping with corporate office standards and is directly responsible for appearance, general maintenance, and repairs of the facility. Also responsible for directing and coordinating office services and related activities, including developing and supervising programs for the maximum utilization of services and equipment. The office manager will supervise day-to-day operations of the corporate space to include all conference space and a staff of two office coordinators. Other responsibilities include partnering with IT, HR, and other corporate departments to provide a secure, productive environment for staff members and visiting guests. Participate in new hire orientation and ensure all steps are completed in the separation process. Responsible for occupancy and space planning, arranging internal office moves, and providing arrangements for office meetings.

Requirements

Bachelor’s degree or equivalent
10-15 years of previous experience in office management leading a team
Demonstrated customer service skills
Experience managing people and projects
Proven experience in the application of technology in an office environment

Responsibilities

Manages the operational expense budget to ensure cost efficacy standards are met.
Research service providers, negotiate contract pricing, and implement new vendors as needed for goods and services for the facility.
Supervises the incoming voice mail messages from the main corporate phone number as well as website inquiries to ensure messages are forwarded to the correct employee for handling.
Negotiates the purchase of office supplies and furniture, office equipment, etc., for the entire staff in accordance with company purchasing policies and budgetary restrictions.
Responsible for the facilities day-to-day operations to include security (building access badges) and maintenance of office equipment.
Communicate, implement, and monitor office policies and procedures to include emergency response plan and recruitment of emergency evacuation team.
Plan, implement, and oversee corporate staff meetings as needed.
Participates, as needed, in special department projects.

Benefits

a 401(k) savings plan with employer contributions
medical, dental and vision insurance
wellness programs
health savings account
health care and dependent care flexible spending accounts
company paid short-term disability and long-term disability
company paid employee basic life and AD&D insurance
supplemental employee and dependent life insurance
optional accident, hospital indemnity and critical illness insurance
adoption, surrogacy, and fertility benefits and assistance
commuter benefits
parental, military, jury duty, and bereavement leaves of absence
paid time off, including 12 paid holidays per calendar year
paid vacation days beginning at 120 hours annually
40 paid sick leave hours annually or as provided under state and local paid sick leave laws
wellness reimbursement
tuition assistance
business travel services
employee discounts
an employee assistance program that includes company paid counseling sessions and legal services