Corporate Facilities Rep II

C&S Wholesale Grocers•Keene, NH

2d•Onsite

About The Position

The primary purpose of this position is to demonstrate excellence in customer service to offsite warehouse facilities, in house project managers, vendors and supporting departments throughout the requisition to purchase order creation process. This role involves issuing purchase orders, approving invoices, researching open purchase orders, and supporting various functions related to vendor management and process improvement. The ideal candidate is a highly detail-oriented and adaptable professional who thrives in a fast-paced environment, possessing exceptional multitasking abilities and the capacity to drive individual projects to completion with minimal supervision. While independent, the role also requires strong collaboration and communication skills to achieve shared organizational goals.

Requirements

High School Diploma - General Studies
Accounts Payable
Procurement
Corporate ERP (SAP-Oracle)
Attention to detail
Written and oral communication
Ability to prioritize
Ability to multi-task
Ability to work in a team environment
Highly detail-oriented and adaptable professional
Exceptional ability to multitask, manage shifting priorities
Drive individual projects to completion self-sufficiently with minimal supervision
Collaborative team player
Communicates effectively and works cross-functionally
1-2 years of relevant experience

Responsibilities

Independently analyze Requisitions and issue PO's on designated 'Issuing days'.
Monitor team mailbox and CMMS for PO requisitions.
Review each request for appropriate costs, GL account coding accuracies, appropriate financial approvals and place orders as needed.
Conduct timely follow up on all issues and inquiries.
Approve Invoices: Ensuring bills are paid in a timely and accurate manner while adhering to departmental procedures; Conduct level one approvals by validating receipts, comparing invoices to original purchase orders, prices, terms of payment and other charges and then send to the appropriate level two approvers.
Research and follow up as required to process invoices to completion.
Review aging purchase orders and conduct research in order to bring the PO's to closure.
Maintain open PO's less than 180 days.
Establish and maintain relationships with new and existing vendors; Process any request for vendor set ups or vendor safety packets.
Collaborate with team members on the creation and maintenance of team SOP's.
Execute assigned tasks for company-wide responsibilities (i.e. shipping charges, uniforms, water coolers, etc.).
Analyze workflow processes for continued improvement.