Corporate Events & Travel Manager

Hippo Insurance • Austin, TX

2d • Hybrid

About The Position

We are seeking a proactive and highly organized Corporate Events & Travel Manager to support and oversee companywide events and corporate travel operations. This role requires someone who can independently lead end-to-end planning and drive accountability across stakeholders. The individual will serve as the primary point of coordination and accountability. They will ensure events and travel programs are well-managed, within budget, compliant with company policy, and executed with strong attention to detail.
This role reports to the Senior Manager, Executive Business Partnership and partners closely with department leaders, Finance, and external vendors.

Requirements

• 3–5 years of experience in hospitality, corporate events, travel coordination, or related field
• Background in hotel, venue, catering, or hospitality management strongly preferred
• Experience reviewing contracts and managing vendor agreements
• Strong Excel skills and comfort tracking budgets and spend
• Demonstrated ability to independently manage complex logistics with minimal oversight (e.g. 3 executive offsites, 2 leadership offsites and support for trips)
• Ability to manage multiple projects simultaneously
• Strong communication skills and comfort working cross-functionally
• Organized, proactive, and execution-focused

Nice To Haves

• Ability to push back and enforce policy when necessary
• Experience working with corporate booking systems or travel platforms
• Exposure to revenue management, cost analysis, or spend tracking
• Established hospitality or vendor relationships
• Strong negotiation skills
• Natural event coordinator with a strong sense of ownership

Responsibilities

• Coordinate internal and external company events, including team offsites, leadership meetings, and corporate gatherings
• Partner with department heads to align on event scope, objectives, and budgets
• Manage event logistics including venue sourcing, catering, A/V, transportation, and production timelines
• Review and manage event contracts, including venue agreements and catering menus, ensuring accuracy, cost alignment, and adherence to budget
• Serve as liaison between department heads and Finance to ensure event and travel spend aligns with allocated budgets
• Track departmental budgets and maintain organized spend reporting
• Build and maintain Excel-based trackers for monitoring commitments, invoices, and forecasts
• Ensure invoices and contracts are properly documented and reconciled
• Support and enforce corporate travel policy guidelines
• Monitor bookings to ensure compliance with preferred vendors and negotiated rates
• Act as a point of contact for travel-related questions and policy clarifications
• Maintain relationships with corporate hotels and venues to ensure negotiated rates are current
• Ensure corporate rates are updated and properly reflected in booking systems
• Escalate complex travel issues or policy exceptions as needed
• Review, negotiate, and manage contracts with venues, hotels, and vendors with the support of our internal vendor management function
• Confirm contract details including pricing, food and beverage minimums, attrition clauses, and cancellation policies
• Maintain organized records of all agreements and ensure renewal timelines are tracked
• Build and maintain positive relationships with hospitality partners

Benefits

• Healthy Hippos Benefits - Multiple medical plans to choose from and 100% employer covered dental & vision plans for our team members and their families. We also offer a 401(k)-retirement plan, short & long-term disability, employer-paid life insurance, Flexible Spending Accounts (FSA) for health and dependent care, and an Employee Assistance Program (EAP)
• Equity - This position is eligible for equity compensation
• Training and Career Growth - Training and internal career growth opportunities
• Flexible Time Off - You know when and how you should recharge
• Little Hippos Program - We offer 12 weeks of parental leave for primary and secondary caregivers
• Hippo Habitat - Snacks and drinks available and catered lunches for onsite employees

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed