Corporate Compliance Coordinator

VDA•Orangeburg, NY

1d•$60,000 - $70,000

About The Position

VDA is seeking a highly organized and detail-oriented Corporate Compliance Coordinator to oversee the administration, maintenance, and renewal of the company's business licenses, registrations, permits, and related compliance filings across multiple jurisdictions. This role will be responsible for managing the full lifecycle of licensing and registration requirements, including new applications, renewals, amendments, and ongoing compliance tracking. The ideal candidate will possess exceptional organizational skills, strong attention to detail, and the ability to manage multiple deadlines while coordinating with internal stakeholders and external government agencies. The Corporate Compliance Coordinator plays a critical role in ensuring VDA remains compliant and in good standing to conduct business in all applicable states and municipalities.

Requirements

Associate's degree required; Bachelor's degree preferred.
2-5 years of administrative, compliance, licensing, corporate governance, legal support, or regulatory experience preferred.
Experience managing deadlines, documentation, and multi-state compliance activities is highly desirable.
Strong understanding of project workflows, capacity planning, and service delivery models.
Demonstrated experience working cross‑functionally in a matrixed environment.
Excellent communication, organizational, and problem‑solving skills.
Ability to balance tactical execution with strategic planning.
Demonstrated ability to handle confidential and sensitive information with professionalism.
Strong problem-solving and research abilities.
Proficiency with Microsoft Office Suite, particularly Excel, Word, Outlook, and SharePoint.
Ability to work independently while collaborating effectively with cross-functional teams.
Ability to prioritize multiple projects and deadlines simultaneously.

Nice To Haves

Experience in professional services, consulting, or inspection‑based environments.
Experience scaling teams or processes in a growing organization.
Familiarity with project management systems, CRM platforms, or workflow tools.

Responsibilities

Prepare, submit, and track applications for new business licenses, permits, registrations, certifications, and related filings.
Monitor renewal deadlines and ensure all licenses and registrations are renewed timely and accurately.
Maintain records related to corporate registrations, business licenses, permits, and other regulatory requirements.
Coordinate amendments, name changes, address updates, and other modifications required by licensing authorities.
Research jurisdictional requirements for new business operations and expansion into new markets.
Proactively identify upcoming filing requirements and renewal obligations.
Develop and maintain a centralized database of all company licenses, registrations, permits, and renewal schedules.
Create reports and provide regular updates regarding license status, upcoming renewals, and compliance requirements.
Maintain electronic and physical records of filings, approvals, certificates, permits, and supporting documentation.
Ensure documentation is organized, accessible, and audit-ready.
Serve as the primary point of contact for licensing and registration matters.
Collaborate with Operations, Legal, Finance, Human Resources, and regional leaders to gather information necessary for filings and renewals.
Communicate directly with state, local, and federal agencies regarding licensing requirements, application status, and compliance inquiries.
Coordinate with outside consultants, attorneys, and regulatory agencies as needed.
Establish and maintain processes and procedures to ensure timely filing and renewal of licenses and registrations.
Continuously assess workflows and identify opportunities to improve efficiency, accuracy, and service quality.
Lead process improvements that support growth, reduce operational friction, and enhance the customer experience.
Ensure team adherence to established processes while maintaining flexibility to adapt to evolving business needs.
Assist in the implementation and maintenance of compliance management tools and tracking systems.
Collaborate with systems and functional teams to support tool enhancements and workflow automation where appropriate.
Perform other duties and special projects as assigned by the manager.
Support organizational initiatives and business needs as they arise.
Adapt to changing priorities and contribute to continuous improvement efforts across the organization.