Corporate Accounting Intern

Harbor Capital Advisors, Inc.•Chicago, IL

1d•Hybrid

About The Position

We are currently looking for a Corporate Accounting Intern to join our highly motivated and innovative Corporate Accounting & Finance (“CAF”) team. The Intern will be involved in the accounts payable process as well as general ledger accounting for Harbor Capital Advisors and its subsidiaries (the “company”). In this role, you will have the opportunity to be part of a collaborative team and an integral part of preparing key financial data for the company. The CAF department is overseen by the Corporate Controller and is comprised of two teams, Operational Accounting and Financial Reporting. Both teams are comprised of two accountants. This position reports directly to the Assistant Controller, Operations.

Requirements

Bachelor’s degree in accounting or finance (or actively pursuing)
0-2 years of AP, general ledger, and reconciliation experience preferred
Experience using Microsoft Teams or similar instant messaging/video software
CPA eligible
Great organizational skills and attention to detail to ensure accurate reporting of expenses
Strong communication skills, both written and oral
Proven ability to meet deadlines and work well in a hybrid work environment
Work efficiently independently, but also be flexible to meet with your team in-person or virtually

Responsibilities

Record cash activity real-time
Assist with monthly and quarterly close activities
Prepare journal entries and account reconciliations
Help maintain accurate accounting records
Gather information for ad hoc reporting requests
Gather requested information as part of the annual external financial statement audits
Continuously evaluate existing processes to increase efficiency and effectiveness through automation
Ensure appropriate approval of invoices prior to payment
Code invoices to the appropriate expense account (spend category) with related worktags
Work with vendors to resolve invoice discrepancies
Run the weekly AP cycle to initiate all vendor payments, including issuing checks and wires
Set up new vendors and obtain ACH instructions from current vendors
Create, record, and track month-end and year-end expense accruals
Interact regularly with internal personnel in accounting and other departments
Review and approve employee expense reports
Ensure each line item is coded to the proper expense account
Follow up with employees to obtain required documentation if needed
Run the weekly expense report cycle to post the expenses
Train new hires on use of the corporate credit card & submitting expenses in Workday
Create Culture of Collaboration
Gain trust and support of others throughout the company by working closely with other departments on various tasks specified in key responsibilities
Communication & Engagement
Respect expression of diverse ideas and different ways of thinking by actively listening and engaging with teammates
Unleash Innovation
Use probing questions to understand the “why” for decisions, outcomes, and processes.
Ensure full comprehension of current tasks and be willing to clarify purpose if needed.