Corporate Accounting Assistant (AP)

The Forum Group PNW•Eugene, OR

9d•Onsite

About The Position

This position is for a Corporate Accounting Assistant focusing on Accounts Payable within a large, well-established organization. Initially, the role will involve high-volume Accounts Payable processing and data entry, including manually entering invoice and GL coding information into the company's internal accounting system. The volume can be significant, with approximately 3,000 invoices processed monthly. The organization is transitioning from a legacy accounting system and paper-based processes to a new web-based invoice platform. As this transition occurs, the role will shift towards reviewing, reconciling, identifying discrepancies, and ensuring data accuracy within the new system. The ideal candidate will have excellent data-entry skills, an analytical mindset, enjoy detail-oriented work, and be able to maintain focus while processing high volumes of information.

Requirements

Strong 10-key by touch skills with excellent accuracy.
Accounts Payable and/or Accounts Receivable experience.
Experience with account and vendor statement reconciliations.
Strong attention to detail.
Comfort performing repetitive, high-volume data entry.
Ability to research and resolve discrepancies independently.
Intermediate Excel skills.
Strong written and verbal communication skills.
Ability and willingness to learn a legacy accounting system as well as new technology.

Nice To Haves

Multi-company accounting experience is helpful but not required.

Responsibilities

Perform high-volume entry of vendor invoices and supplier transactions.
Review invoices and accurately enter GL coding and payment information.
Reconcile vendor statements to internal ledger accounts.
Research and resolve invoice and payment discrepancies.
Work directly with vendors regarding past-due invoices and payment issues.
Partner with store locations to research missing invoices and troubleshoot discrepancies.
Process vendor payments through internal systems and vendor portals.
Retrieve invoices and account information from vendor websites.
Maintain accurate records across a large volume of transactions.