Cord Blood Records Specialist

LifeSouth Community Blood Centers • Gainesville, FL

1d • Onsite

About The Position

LifeSouth Community Blood Centers is seeking an individual to join their team as a Cord Blood Records Specialist in Gainesville, FL. This position is responsible for the filing, organizing, and maintaining cord blood donor records, conducting routine communication activities with cord blood registries, and assisting with developing and maintaining departmental statistics. The role also involves assisting management in project coordination and providing high-level administrative support.

Requirements

• High school diploma or GED
• Valid driver's license. Must meet and maintain LifeSouth driver's eligibility requirements
• Ability to work independently and handle multiple assignments concurrently
• Basic computer skills and competence with the Microsoft Office Suite
• Ability to communicate effectively, both orally and in writing
• Ability to follow moderately complex oral and written instructions
• Ability to interact professionally with all customers, both external and internal

Nice To Haves

• Associate's or Bachelor's degree
• Previous blood banking, quality assurance or cord blood experience

Responsibilities

• Perform cord blood record reviews to ensure accuracy, completeness, and timely processing in compliance with federal and state privacy and confidentiality regulations
• Maintain records and complete all job functions in accordance with the blood center’s Standard Operating Procedures (SOPs)
• Manage cord blood unit (CBU) files and related documentation, including data entry in the Cord Blood Registry (Emtrax), and maintenance of logs, spreadsheets, and donor/CBU records
• Assist in the preparation of departmental reports for tracking, trending, and analysis
• Participate in quality management activities related to CBU files and processes
• Complete exclusion reports and documentation for units deemed ineligible for listing on the national registry
• Ensure all bankable unit files are reviewed by designated personnel within required timeframes
• Monitor task timelines and communicate any delays to the Cord Blood Operations Manager
• Assist in compiling, reviewing, and submitting required reports to HRSA and FDA
• Represent Cord Blood and LifeSouth professionally in interactions with the public and participating institutions

Benefits

• Generous Paid Time Off (PTO) plan
• Medical, dental and vision insurances available to full-time employees the first of the month after 60 days
• Medical premium discount based on rate of pay
• Access to mental wellness resources and counseling through telehealth
• Free basic life insurance for full-time employees
• Health Savings Account (HSA) with employer match each pay period
• Employer funded retirement plan for vested employees & 403b offered
• Access to wages prior to pay day

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees