Copyright & Licensing Assistant

Art Gallery of Ontario • Toronto, ON

10d • $54,818 - $68,541 • Onsite

About The Position

The Art Gallery of Ontario (AGO) is seeking a detail-oriented, collaborative, and service-focused Copyright & Licensing Assistant to join its Collections Information Resources team. This role provides research and administrative support for rights and reproductions, copyright, and licensing activities. The assistant will support AGO publications, exhibitions, Retail initiatives, and external clients by assisting with copyright clearances, image licensing requests, and the administration of agreements with artists, estates, and rights holders.

Requirements

• Working knowledge of the Canadian Copyright Act and the ability to interpret and apply copyright principles.
• Knowledge of international copyright legislation and jurisprudence.
• Experience administering rights and reproduction requests.
• Knowledge of digital image formats and photographic materials.
• Experience working with collection management and digital asset management systems, including TMS (The Museum System), and proficiency with Microsoft Office applications, particularly Word and Excel.
• Strong research skills and the ability to locate artists and rights holders using a variety of resources.
• Demonstrated project management skills and the ability to assess operational requirements and propose creative solutions.
• Experience negotiating reproduction fees and licensing conditions with copyright holders.
• Strong customer service, communication, interpersonal, organizational, and administrative skills.
• Knowledge of art and museum practices.
• Ability to work effectively both independently and collaboratively.

Nice To Haves

• Reading and speaking French is considered an asset.

Responsibilities

• Conduct research and provide support for rights and reproductions and copyright activities across the Gallery.
• Assist with the administration and negotiation of licensing agreements with artists, estates, and rights holders for works in the AGO Collection and Library & Archives.
• Support rights and reproductions research for publications, exhibitions, Retail, and other AGO initiatives.
• Monitor copyright matters related to artists' estates and associated rights.
• Process external client requests for licensing agreements and copyright clearances for works of art in the AGO Collection.
• Perform independent research using a variety of sources to locate artists and rights holders.
• Maintain accurate records and documentation related to copyright, licensing, and reproduction requests.
• Assist with departmental projects and recommend creative solutions to operational challenges.
• Negotiate reproduction fees and conditions with copyright holders for the use of materials in AGO projects.
• Deliver exceptional client service to internal and external stakeholders.
• Collaborate with colleagues across the Gallery to support access to collection images and intellectual property while ensuring compliance with copyright requirements.

Benefits

• Discounts to GoodLife Fitness.
• Free tickets to every major exhibition at the AGO.
• Discounts to major attractions through Provincial and City Reciprocal Programs.
• Free AGO admission for friends and family, plus discounts at the AGO Shop, Bistro, and Learning Centre.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed