Coordonnateur de projets [1797]
About The Position
Our systems integration project office is composed of an agile team with a deliverable-centric approach. It is a team that operates in a respectful and relaxed environment and values innovation and excellence. We are looking for passionate and committed collaborators to deliver on our portfolio of projects, whether in the entertainment, transportation, education, and/or corporate sectors. Reporting to the Project Coordinator Team Lead, the incumbent will be responsible for coordinating and liaising between various actions, functions or departments while working closely with the Project Manager.
Requirements
- University degree or college diploma in project management, administration or a relevant field
- A minimum of 2-3 years experience in coordination, customer service or a related field
- Ability to work with tight deadlines and manage pressure and priorities
- Good analytical skills and demonstrate rigor and attention to detail
- Resourcefulness and autonomy
- Excellent communication and negotiation skills
- Mastery of current Office software (Word, Excel, PowerPoint, Outlook)
- Ability to collaborate with a multidisciplinary team
- Proficiency in both official languages at a high level, both oral and written
- Act with diplomacy
- Highly developed organizational skills
- Excellent customer focus (internal and external)
- Strong relational and interpersonal skills
- Demonstrate leadership and be proactive
- Cooperate effectively, be accountable
- Bilingual: French & English
Responsibilities
- Follow up on procedures and all administrative needs related to integration projects
- Be in constant communication with project managers and representatives
- Act as a liaison and motivator with internal departments and external clients as needed
- Organize and facilitate start-up meetings
- Analyze bids, make adjustments as needed (validation of cost and selling prices as well as labor)
- Validate and transfer bids into orders
- Create projects in various software: D365, Jetbuilt, Salesforce
- Ensure the classification of all documents relevant to the project (supplier bids, customer purchase orders, etc.)
- Maintain and update project tracking databases
- Follow up on orders with various internal departments and suppliers (management of deliveries, estimated lead times, etc.)
- Create delivery notes as needed
- Add the required material and accessories to the orders to ensure that the team has all the necessary material to properly execute the project
- Produce various documents required for international transport (packing request)
- Follow up on change notices – anticipate and provide solutions to schedule, labor and budget problems that may arise
- Follow up on the progress of projects
- Ensure file management (project invoicing and subcontractor invoicing)
- Constantly monitor the budget, scope of work, schedule and quality throughout the life cycle of the project
- Carry out the necessary administrative follow-ups for the closing of projects with the different departments involved (e.g.: accounts receivable and payable)
- Collaborate with the various stakeholders to ensure exemplary customer service
Benefits
- Competitive compensation and group insurance plan
- Corporate savings plan with employer contribution
- Opportunities for training and career advancement
- Reimbursement of professional and development fees
- Employee assistance program to ensure personal health and well-being.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
