Coordonnateur Administratif – Contrat de 6 mois

Haleon•Montreal, QC

2d•Onsite

About The Position

Haleon, a world-renowned consumer company, is seeking an organized, rigorous, and service-oriented Administrative Coordinator and Site Support to oversee daily administrative activities and support the coordination of site activities. The incumbent will play a key role in the smooth functioning of administrative operations through effective document management, meeting coordination, and site activity support. The ideal candidate is proactive, structured, solution-oriented, and comfortable in a role with a strong administrative component within a dynamic manufacturing environment.

Requirements

Bilingualism required (French and English), both spoken and written.
Post-secondary diploma in administration, office management, communications, or a related field.
Minimum of three (3) years of relevant administrative experience.
Demonstrated experience in administrative support, coordination, or office management.
Excellent organizational skills and attention to detail.
Ability to manage multiple priorities simultaneously in a dynamic environment.
Excellent customer service and stakeholder management skills.
Strong written and verbal communication skills.
Proficiency in Microsoft Office tools (Outlook, Word, Excel, and PowerPoint).
Ability to work independently with good judgment.
Excellent planning, coordination, and follow-up skills.
Professionalism and discretion in handling confidential information.
Candidates must be legally authorized to work in Canada at the time of application and throughout their employment. Visa sponsorship is not offered for this position.

Nice To Haves

Experience in a manufacturing, industrial, or highly regulated environment.
Experience in coordinating meetings, events, or employee activities.
Additional training in office management or business administration.
MBA considered an asset, but not required.

Responsibilities

Manage daily office administrative activities, including scheduling meetings, coordinating calendars, organizing files, and managing correspondence.
Maintain, update, and organize site administrative files, documents, and systems, ensuring their accuracy and accessibility.
Coordinate administrative aspects related to site visits, audits, executive visits, and special events.
Prepare and support the creation of presentations, reports, meeting minutes, and other administrative documents.
Ensure the management of office supplies and coordination with suppliers as needed.
Follow up on administrative activities to ensure their completion within the planned deadlines.
Provide administrative support to site management team members and various departments.
Prepare and disseminate routine internal site communications, announcements, and updates.
Support communication activities by ensuring information is conveyed clearly and in a timely manner.
Maintain updated communication boards, distribution lists, and other site information channels.
Coordinate the logistical aspects of general assemblies, employee meetings, and site events.
Support the organization and execution of employee recognition and engagement activities.
Participate in the coordination of well-being initiatives, social activities, and site events.
Collaborate with human resources to contribute to a positive and inclusive work environment.