Coordinator - President's Office

Intrepid Museum•New York, NY

3d•$58,000 - $62,000•Onsite

About The Position

The Intrepid Museum is currently seeking a Coordinator who is responsible for providing administrative support to multiple departments and reports to the Chief of Staff.

Requirements

One to three years administrative experience or training, or equivalent combination of education and experience.
Highly proficient in Word, Excel, PowerPoint and data entry.
Excellent organizational skills, attention to detail and ability to multitask effectively.
Ability to complete projects efficiently and meet deadlines.
Ability to represent multiple departments in a highly professional manner and maintain confidentiality of sensitive data/material.
Strong interpersonal and communication skills at all levels of an organization, from line workers to senior management level.
Ability to be flexible, proactive and resourceful.
Strong critical-thinking and problem-solving skills.
Values collaboration

Nice To Haves

If much of this job description describes you, then we encourage you to apply.

Responsibilities

Manage and maintain departmental filing system; ensure compliance with record retention protocols
Write thank-you letters and handle mailings
Coordinate business gifts
Handle department finances: Create purchase orders, code and track invoicing for multiple departments, Manage department expenses, Assist in developing department budgets
Coordinate work with external vendors
Coordinate scheduling of major interdepartmental meetings
Attend interdepartmental meetings, prepare and distribute reports as needed, follow up on the action items
Provide administrative support to the Chief of Staff
Other special projects as requested by the Chief of Staff
Perform other duties as required by management