Coordinator

Louisiana State University

13d•Onsite

About The Position

This Coordinator position will provide administrative support to faculty and staff in the Department of Oceanography & Coastal Sciences. This position will be responsible for creating travel and expense reports, maintaining supplies, assisting with functions and events in the college and other related duties. Most importantly, this position is expected to provide excellent customer service to faculty, staff, students and visitors to the department by assisting with assigned duties and related issues that arise.

Requirements

Bachelor's Degree with administrative experience.
Candidates who have relevant experience in key job responsibilities are encouraged to apply--a degree is not required as long as the candidate meets the required years of experience specified in the job description.
Demonstrated effective customer service skills. Proficient
Ability to prioritize, organize and perform multiple assignments. Proficient
Ability to effectively problem solve and identify appropriate options for resolving issues. Proficient
Ability to establish and maintain effective working relationships with faculty, staff and students. Proficient
Communication
Compliance Awareness
Customer Service
Data Entry
Detail-Oriented
Expense Reconciliations
Purchasing
Travel Itineraries

Nice To Haves

At least 2 years of administrative experience
Communication
Compliance Awareness
Customer Service
Data Entry
Detail-Oriented
Expense Reconciliations
Purchasing
Travel Itineraries

Responsibilities

Manage the travel function for the Department of Oceanography & Coastal Sciences to include processing and tracking approvals and reimbursements, providing assistance and training for staff and students on guidelines and procedures, and assisting visitors to the department with accommodations and reimbursements. Also, provide assistance for class field trips, including all required university approvals, reservations, etc.
Provide administrative support for faculty, research staff and students by assisting with LaCarte purchases when needed and reconciling charges. Coordinator will monitor charges for the department to ensure expense reports are processed timely and work with employees to resolve issues that arise.
Orders/maintains departmental office supplies, manages the mail room and copier, providing assistance when needed.
Assist with functions for the college and academic programs, such as orientation, receptions, student events, commencement, etc.
Serve as backup in the absence of other coordinators in the department as well as within the College.
Other duties as needed