Coordinator, Workforce Innovation

The Health Collaborative•Cincinnati, OH

About The Position

The Workforce Coordinator is responsible for supporting the day-to-day implementation of statewide workforce initiatives connected to grant deliverables, including coordination for workforce pipeline strategies, digital resource development (such as best practices, case studies, career profiles, and healthcare workforce data dashboard), and supporting an annual virtual healthcare career fair. This position will provide administrative support and project coordination, draft communications, and collect, verify, organize, and maintain digital content that supports students, schools, healthcare employers, education partners, network partners, and other workforce stakeholders.

Requirements

Strong project coordination, organizational, and follow-through skills
Strong written and verbal communication skills
Ability to manage multiple assignments, prioritize competing deadlines, and effectively follow through on assigned projects with guidance from leadership
Ability to proactively communicate workload, timelines, and resource needs to support effective project coordination
Ability to establish appropriate priorities and manage time effectively in a fast-paced environment with both strategic and administrative responsibilities
Resourceful, flexible, and comfortable adapting as project needs evolve
Strong attention to detail and accuracy
Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook
Ability to draft clear communications and create polished presentation materials
Ability to conduct online research and organize information into useful resources
Demonstrated commitment to customer service, collaboration, integrity, and teamwork
Associate degree in a related field required
3 – 5 years related experience, in lieu of education, will be considered

Nice To Haves

Experience with Adobe InDesign or similar design software
Experience with website content management or digital resource development
Experience in healthcare workforce, rural health, education, nonprofit, or workforce development settings
Familiarity with healthcare career pathways, workforce data, or labor market resources
Experience supporting grants, contract deliverables, reporting, or partner-facing initiatives
Experience drafting newsletters, articles, case studies, career profiles, or other external communications
Bachelors’ degree preferred

Responsibilities

Provide general administrative support to ensure project activities remain organized, timely, and aligned with contract expectations
Maintain project timelines, tracking tools, contact lists, documentation, and partner information
Complete assigned project and administrative tasks under the direction of workforce leadership and project leads
Coordinate meetings, including scheduling, agendas, materials, minutes, and follow-up
Coordinate and prioritize multiple assigned tasks and deliverables while maintaining organized workflows and timelines
Support internal and external communication with healthcare employers, education and network partners, and other stakeholders
Assist with organizing project materials, deliverables, reports, and documentation
Support technical assistance activities related to workforce pipeline strategies
Assist with organizing resources, tools, and examples that help partners strengthen healthcare career pathways
Coordinate partner input, feedback, and review processes for workforce resources and digital content
Help connect partners to relevant workforce data, best practices, career awareness materials, and implementation examples
Support engagement with education, healthcare employers and network partners and other workforce stakeholders
Collect, verify, organize, and maintain digital content that supports statewide workforce initiatives
Assist in preparing best practices, case studies, career profiles, and other statewide digital resources
Conduct ongoing research and updates to ensure workforce resources, tools, and digital assets remain current and relevant
Support website and digital resource updates, including maintaining links, uploading documents, and organizing content
Use design and communication tools, including Adobe InDesign when needed, to support resource development
Review digital content for accuracy, clarity, consistency, accessibility, and usability
Draft initial communications, including newsletters, meeting agendas, minutes, partner messages, and other written materials
Support development of PowerPoint presentations, one-page summaries, reports, and visual updates
Assist with translating project activities, partner examples, data, and outcomes into clear written and visual materials
Ensure communications are accurate, professional, timely, and aligned with organization’s voice and brand
Support activities related to the healthcare workforce data dashboard
Assist with organizing, updating, and communicating workforce data and related resources
Help prepare summaries, visuals, and materials to make workforce data easier for partners to understand and use
Support reporting activities by compiling updates, outcomes, documentation, and project milestones
Assist with grant and contract reporting, including first drafts, supporting materials, and deliverable tracking
Support planning, coordination, and operation of the annual virtual healthcare career fair
Assist with partner and sponsor outreach, participant communications, event materials, logistics, and follow-up
Help organize employer, education, and student-facing resources for the event
Support post-event documentation, evaluation, and reporting
Collaborate with team members across the organization to support workforce and priorities
Demonstrate excellent customer service to colleagues, partners, and stakeholders
Support continuous improvement of internal processes and external project activities
Ensure proper use and protection of information assets by complying with organizational privacy and security policies
Other duties as assigned