Coordinator, Visual Effects

NBCUniversal•Universal City, CA

6d•$50,000 - $60,000•Hybrid

About The Position

The VFX Coordinator position will manage the day-to-day administrative functions for the EVP of Visual Effects, as well as interfacing with a variety of creative clients and high-level executives.

Requirements

Minimum of 2 years of experience in a VFX coordination role or similar position.
Proficiency with the Apple platform, Word, Excel, Filmmaker Pro, Airtable
Superior interpersonal skills in both verbal and written communications
Strong organizational and multitasking abilities.
Acute attention to detail and a commitment to delivering high-quality work.
Ability to work collaboratively in a fast-paced environment.
Ability to prioritize multiple requests and projects in fast-paced, deadline driven environment
Proven ability to anticipate needs and proactively address issues or concerns

Nice To Haves

Understanding of the artistic and technical processes involved in VFX production.
Strong problem-solving abilities and the capacity to adapt quickly to changes.
Strong team player that enjoys working independently and as part of a team
Excellent verbal and written communication skills required.
Well organized with strict attention to detail. Ability to multi-task and prioritize work assignments. Ability to work with and maintain confidential information.
Candidate should display a great deal of initiative, strong interpersonal skills and ability to work well under pressure.

Responsibilities

Supports the EVP, VFX in the daily running of the department, taking notes on all projects in various stages of production, managing various calendars & databases to ensure smooth operations of the studio
Manages any required distribution of digital materials for assigned Universal Pictures films in various phases of production
Research and organizes exploratory opportunities for up-and-coming innovative technology, ideas and projects
Provides support for accounting functions, such as processing invoices, submitting expense reports and purchase orders
Arranges all travel & accommodations for our internal and project-based teams
Assist with all office duties (telephones, schedules, calendar, files, correspondences, travel, expense, reports, etc.) for EVP of Visual Effects
Assist in research of potential VFX crew hiring
Assist in on-boarding of any new freelance staff
Schedule meetings (production, finance, asset, clearances, computer support, labor relations, marketing, product placement, security, insurance, etc.) with filmmakers and/or studio department heads specific to each project