Coordinator, Tribunal Office

Law Society of Alberta • Calgary, AB

7d • Onsite

About The Position

The Tribunal Office Coordinator ensures hearing readiness by coordinating and handling all hearing logistics including the exchange of materials and ensuring technological competence of parties, panels and witnesses. This role also provides live support during the hearing including ensuring panels have access to all materials, document sharing during the hearing, coordinating public attendance at the hearing and generally ensuring the hearing runs smoothly. In addition, this role coordinates the activities of the Tribunal Office and works with Tribunal Counsel on departmental budgeting, reporting and other projects as assigned. Success in this position requires excellent time management, organizational, and communication skills combined with strong attention to detail and the ability to work effectively in a fast-paced environment.

Requirements

• 5+ years of progressively more responsible administrative experience.
• Excellent attention to detail and accuracy.
• Excellent time management, prioritization, and organizational skills
• Proven problem-solving skills
• High degree of proficiency with productivity, collaboration and document management tools including Microsoft 365 (Office), SharePoint, Adobe, Zoom, and secure file-sharing platforms.
• Proven ability to work independently and collaboratively in a team environment.
• High ethical standards and experience with handling confidential matters.
• Excellent customer service skills and a high level of professionalism, discretion and tact in all methods of communication.
• Excellent grammar, communication skills (written and verbal), with the ability to independently draft correspondence, reports, and other documents.
• Willingness to develop an understanding of civil procedure, administrative law, disclosure, privacy, confidentiality and legal terminology.
• Remain interested in, and capable of, growing to meet additional challenges that may be added to this position over time.
• Available to work occasional overtime during peak periods and willing to adjust work schedule to attend meetings that may occur outside of regular office hours.

Nice To Haves

• Legal or Administrative Assistant Diploma or Paralegal diploma considered an asset.

Responsibilities

• Coordinate hearings including scheduling, correspondence, tracking, logistics, distribution of materials and technology set up and support.
• Attend hearings to provide live support related to materials, technology, document sharing, public attendance, and any other logistical issues that may arise.
• Support the maintenance of a current and accurate adjudicator directory.
• Support adjudicator recruitment and training.
• Coordinate departmental budget preparation and quarterly reporting.
• Process invoices and adjudicator expense claims.
• Maintain department statistics and prepare scheduled and ad hoc reports.
• Provide administrative and clerical support to Tribunal Counsel.
• Provide coverage for other department team members as needed.
• Maintain professional and collaborative working relationships with the President, President-Elect, Benchers, committee volunteers, adjudicators, and all Law Society staff.
• Assist with special projects as assigned.
• Support the overall functioning of the Tribunal Office on a continuing basis.
• Complete other work as assigned.

Benefits

• Comprehensive compensation package
• Work-life balance benefits that allow you to balance your career and personal commitments.
• Access to a free onsite gym and tenant lounge.
• Private Reflection Rooms to observe religious or cultural beliefs, meditate or take a mental health break.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree