Coordinator to the Dean – Arts & Sciences

Texas Wesleyan University Portal•Fort Worth, TX

2d•Onsite

About The Position

The Coordinator to the Dean works as a member of the School of Arts & Sciences team to provide administrative and secretarial support to the Dean, Department Chairs, Faculty and Staff of the School of Arts and Social Sciences. The Coordinator to the Dean is responsible for daily basic office operations including phone coverage, mail, and appointment calendar, filing/records, copying, and interacting with students, faculty and university offices to ensure efficient and effective communication and support.

Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Responsibilities

Provide secretarial support, including but not limited to the following duties: screening incoming telephones calls, provide information, route calls and take messages; processing incoming and outgoing mail; copying documents; and, providing general office work to the Dean, Department Chairs and faculty within the school of A&S.
Support academic operations by managing room schedules and ensuring classrooms are opened and prepared.
Process and submit student forms, and other documents requiring the Dean’s signature.
Provide support to faculty and staff as needed to ensure efficient academic and administrative operations.
Monitor the A&S budget and expenditures for the Dean’s office, including fund transfers.
Initiate requisitions, reimbursements, process purchase orders, and verify accounts payable.
Assist the Dean and schedule Annual Faculty Meeting Evaluations.
Provide training and onboarding for administrative assistants.
Approve time sheets for administrative assistants.
Hire and train student workers for the Dean’s office.
Supervise student workers and approve their time sheets for the Dean’s office.
Prepare faculty contract and faculty load requests (fall, spring and summer) semesters.
Provide support to ANL departments (English, Spanish, and Mass Communication) with administrative coordination, communication needs, and daily operational tasks.
Provide support to NSS departments (Biology, Chemistry, Computer Science, Mathematics & Physics) with administrative coordination, communication needs, and daily operational tasks.
Coordinate with Department Administrative Assistants.
Order and maintain supplies, and arrange for equipment maintenance.
Schedule and coordinate meetings and events as requested and make appropriate calendar entries.
Maintain Bass and McCann Grant databases.
Maintain databases for all Arts and Sciences Faculty, staff and student files.
Coordinate and generate faculty end‑of‑course evaluation reports for fall and spring semesters.
Plan and prepare for events hosted by the School of Arts and Social Sciences.
Perform other duties as assigned by the Dean.