Coordinator Title Services

Hilton Grand Vacations•Boca Raton, FL

7d•Onsite

About The Position

The Coordinator Title Services is responsible for the closing and administration of closing for timeshare sales. The functions performed by a Coordinator Title Services include but are not limited to preparing, assembling, verifying and processing of various title documents related to real property conveyances while ensuring all applicable state federal and regulatory requirements are met. Ensure quality customer service and timely closings for the client and lenders. Track and status the contracts in multiple systems. The Coordinator Title Services will work with title agencies, underwriting agencies, internal and external business partners and consumers as applicable.

Requirements

HS Diploma
1-3 years or related experience
Exhibit proficiency in MSOffice programs
Data entry experience is required.
Must be detail-oriented and have strong organizational and communication skills
Capability to handle multiple tasks simultaneously.
Eager to acquire new skills and grow both personally and professionally.

Nice To Haves

Basic knowledge of AS400
Basic knowledge of Title Express
Basic knowledge of Synergy system
Basic knowledge of TimeshareWare

Responsibilities

Efficiently and accurately post-close closings of new or existing timeshare sales to include: review of sales documents, confirmation of transaction type, affidavit, and delivery of final closing documents to include deed, mortgage, title policies to internal business partners.
Data entry of recorded documents into master database.
Maintain a high degree of confidentiality, both internally and externally.
Facilitate the issuance and payment of title policies as applicable.
Must be able to work independently as well as part of a team.
Analytical and critical thinking skills required.
Meet or exceed post-close goals and deadlines as set by leadership which may change from time to time as business needs dictate.
The Coordinator Title Services will perform data entry, accounts payable, upload of documents for electronic file retention, and report generation tasks.
The Coordinator Title Services must be proficient in managing multiple systems and maintaining accurate records to include Bluegreen proprietary systems.
Communicate any areas in need of improvement to leadership and practice delivering solutions to problems.
Offer training to new associates.
Assist with special projects as required.
Remain detail oriented while multitasking.
Maintain accurate closing schedules.
Follow up with closers and attorneys to obtain missing documentation.
Ability to work under demanding conditions, make decisions and exercise discretion when necessary.
Function as a team and realize all members of the teams are vital to its success.
Embodies the Hilton Grand Vacations Values of Hospitality, Integrity, Leadership, Teamwork, Ownership, Now, Completes all required Company training/compliance courses as assigned.
Adheres to Company standards and maintains compliance with all policies and procedures.
Performs other related duties as assigned.