Coordinator, Theatrical Sales & Exhibitor Relations
About The Position
ELEVATION PICTURES is a leading Canadian distributor and producer of independent feature films. We are seeking an enthusiastic and detail-oriented Theatrical Sales & Exhibitor Relations Coordinator to join our Theatrical Sales department. This is an excellent entry-level opportunity for someone looking to launch a career in film distribution. The coordinator will provide vital support to the theatrical sales team, assisting with exhibitor communications, booking administration, box office tracking, and release logistics. We welcome candidates from a variety of backgrounds - while prior experience in the film industry is a definite asset, a genuine passion for cinema and a strong desire to learn are equally valued.
Requirements
- A genuine passion for film and a strong interest in the theatrical distribution and exhibition industry
- Excellent organizational skills with a high level of attention to detail and the ability to manage multiple tasks simultaneously
- Strong written and verbal communication skills
- Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word), Google Docs, and comfort working with spreadsheets and data is essential
- A collaborative, team-player attitude with a proactive and solutions-oriented approach
Nice To Haves
- Post-secondary education in the entertainment industry
- Prior experience in in the film or entertainment industry
- Familiarity with the Canadian theatrical exhibition landscape and key exhibitor circuits
- Experience with theatrical booking systems (MICA, MAACS, Hollywood Software)
- Experience attending or volunteering at film festivals or industry events
- Bilingual in English and French is a significant asset
Responsibilities
- Assist sales team with weekly booking and holdovers for all theatrical titles
- Maintain accurate records of all bookings, terms, and exhibitor communications in internal systems
- Schedule and book all trade, internal, test, and acquisition screenings for the company
- Schedule provincial classification screenings and manage content delivery
- Enter and code all vendor purchase orders and invoices for the theatrical sales department, while providing general administrative support as needed
- Assist the sales team in maintaining day-to-day communication with exhibition chains and independent theatres across Canada
- Coordinate weekly poster distribution and in-theatre consumer facing materials when applicable
- Maintain and distribute the exhibitor facing release schedule, coordinate trade screenings for exhibition partners
- Contribute to the development of exhibitor targeted pitch materials and sales presentations for upcoming films
- Support the negotiation process by preparing comparative booking data and market-by-market summaries
- Compile weekly box office data from industry sources and monitor competitive landscape, flag key marketplace developments
- Stay current on trends in theatrical exhibition, including premium formats, event cinema, and evolving exhibitor business models
- Collaborate with the Marketing and PR teams to coordinate delivery of trailers, posters, and promotional materials to exhibitor partners
- Collaborate with the PR Team to book promo screenings across Canada, ensuring delivery of content
- Collaborate with the finance team to track theatrical box-office reporting & revenue from theatres and ensure timely payment
- Support the team's participation at industry events and film festivals, including TIFF and Show Canada
Benefits
- Extended Healthcare Plan (Medical, Dental & Vision)
- Healthcare Spending Account
- Group Life - AD&D - Critical Illness
- Office closure during Christmas holiday incremental to vacation days
- An entry point into the Canadian film distribution industry with hands-on learning and mentorship from experienced professionals
- A collaborative, film-first culture with a passionate and close-knit team
- Access to film screenings, industry events, and festival opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
