Coordinator, Talent Relations & Events

Hallmark Media•Burbank, CA

8d•$21 - $28

About The Position

The Coordinator, Talent Relations & Events is responsible for supporting the Director of Talent Relations & Events and the Talent & Events team in the development, conceptualization, and execution of high touch in person events. The coordinator will be heavily involved in event logistics including, but not limited to managing RSVPs, liaising between the publicity team and keeping all event details organized for the larger Communications team and company as a whole. Events include publicity events, including Countdown to Christmas events, one off screenings and tentpole premieres, awards events and seasonal stunt activations as well as Brand Experiences like the Hallmark Christmas Cruise, Hallmark Christmas Experience, among others. The coordinator is also responsible for talent relations efforts. They will manage the department’s systems and documents which include but are not limited to talent contact sheets, talent gifting, talent requests from internal and external stakeholders, and more. The coordinator will also assist with standard administrative tasks for the department.

Requirements

2-3 years of Events, Public Relations, Production or related experience
Proficiency in Microsoft Programs- Word, Excel, PowerPoint, Outlook.
Additional proficiencies include Canva, PhotoShop, DaVinci, and Smartsheet
Prior experience and knowledge working with social media platforms
Must be reliable and possess an eagerness to provide business results
Must possess the ability to maintain a high level of professionalism, integrity and confidentiality
Must be thorough and a self-starter with strong organizational skills
Must have the ability to work independently and as part of a team
Must be flexible and possess the ability to multi-task and switch gears as required
Must be available for periodic travel

Nice To Haves

Bachelor’s degree is preferred with emphasis in Communication, Marketing, Public Relations, English or related field highly desired
Outgoing self-starter with strong writing, communication, and organizational skills

Responsibilities

Assisting the company in all its publicity events and talent relations efforts.
Understanding priorities and effectively coordinating work activities with teammates throughout the Publicity & Events team and cross-functionally throughout the company.
Managing administrative systems and procedures, such as maintaining department documents, processing invoices, ensuring trackers and calendars are updated in a timely manner, and providing a range of support functions for department staff.
Assisting in curating invite lists, following up and tracking responses, and sending confirmation details.
Helping with coordination of logistics for events including Countdown to Christmas events, Hallmark+ specific events, Hallmark Stars Live, Hallmark Christmas Cruise, Hallmark Christmas Experience, screenings/premieres, awards events and seasonal stunt activations, among others.
Supporting talent relations & events efforts, including creating talent onboarding decks and event materials, drafting messaging for key talent and event-related communications, and more.
Supporting the planning and execution of events including logistics and production, researching vendors, reviewing proposals, and more.
Collaborating with talent relations and events team to develop project plans, including relevant timelines and budgets.
Keeping all flights, car service, hotel rooming lists, itineraries and other key information organized and up to date.
Attending and representing the company at assigned meetings and on conference calls.
Assisting with securing purchase orders and submitting departmental invoices on an as needed basis.