Coordinator, Studios
About The Position
TIME Studios is the Emmy Award-winning film and television division of TIME, developing and producing premium documentaries, scripted series and films, unscripted formats, specials, and branded storytelling for global audiences across platforms. Built on the legacy of TIME’s award-winning journalism and storytelling, TIME Studios combines the access, credibility, and cultural influence of one of the world’s most trusted media brands to create compelling, truth-based content that informs, entertains, and drives conversation. From acclaimed documentaries and original series to innovative partnerships and emerging platforms, TIME Studios is redefining how stories are told for today’s audiences.
Requirements
- 1+ years of experience in an administrative, coordinator, assistant, production assistant, or production support role within media, entertainment, agency, studio, network, or production environments; strong internship experience considered.
- Understanding of production workflows and the pace of creative or production-driven organizations.
- Exceptional organizational, multitasking, and time-management skills with strong attention to detail.
- Ability to prioritize effectively and remain calm under tight deadlines and shifting priorities.
- Strong written and verbal communication skills.
- Proficiency with Google Workspace, Airtable, Frame.io, and other collaboration/project management tools.
- Self-starter with strong follow-through, professionalism, and problem-solving instincts.
- Comfortable working both independently and collaboratively in a fast-paced team environment.
Nice To Haves
- Experience supporting executives, producers, or production teams in fast-paced environments.
- Agency, production company, network, studio, or unscripted television experience preferred.
- Experience as a Production Assistant, Executive Assistant, or Coordinator supporting creative and production teams.
- Familiarity with production operations, scheduling, post-production workflows, and production logistics.
Responsibilities
- Provide administrative support to TIME Studios leadership, including complex calendar management, scheduling, meeting coordination, and travel arrangements.
- Coordinate day-to-day team operations, communications, and departmental logistics across multiple projects and stakeholders.
- Organize meetings, conference calls, agendas, notes, and follow-ups for internal and external partners.
- Support production logistics for shoots, edits, screenings, events, and team operations as needed.
- Manage departmental tracking documents, contact databases, production files, and organizational systems.
- Process and reconcile expenses, invoices, purchase orders, and production-related paperwork.
- Coordinate travel, studios, edit bays, equipment rentals, freelancers, and other production resources.
- Assist with vendor coordination, Certificates of Insurance, release tracking, and other production administration tasks.
- Help maintain efficient workflows and operational organization across the Studios team.
- Provide occasional support for post-production coordination, asset management, and creative deliverables.
Benefits
- Medical, vision, dental insurance
- Over 4 weeks of paid time off, in addition to paid company holidays
- 401k with a generous company match
- 12+ weeks paid parental leave
- Mentorship and community engagement experiences
- Free print subscription to TIME Magazine
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
