Coordinator, Studios

TIME • New York, NY

4h • Hybrid

About The Position

TIME Studios is seeking a highly organized and proactive Coordinator to support the day-to-day administrative and operational needs of the Studios team. This role will primarily support senior leadership and help manage the fast-moving coordination, scheduling, communication, and production logistics that keep the department running efficiently.
The ideal candidate thrives in a high-volume, fast-paced production environment and understands the demands of creative teams, production schedules, and studio operations. This is an administrative-heavy role best suited for someone with strong organizational instincts, exceptional attention to detail, and prior exposure to production environments such as agencies, networks, studios, or production companies.

Requirements

• 1+ years of experience in an administrative, coordinator, assistant, production assistant, or production support role within media, entertainment, agency, studio, network, or production environments; strong internship experience considered.
• Understanding of production workflows and the pace of creative or production-driven organizations.
• Exceptional organizational, multitasking, and time-management skills with strong attention to detail.
• Ability to prioritize effectively and remain calm under tight deadlines and shifting priorities.
• Strong written and verbal communication skills.
• Proficiency with Google Workspace, Airtable, Frame.io, and other collaboration/project management tools.
• Self-starter with strong follow-through, professionalism, and problem-solving instincts.
• Comfortable working both independently and collaboratively in a fast-paced team environment.

Nice To Haves

• Experience supporting executives, producers, or production teams in fast-paced environments.
• Agency, production company, network, studio, or unscripted television experience preferred.
• Experience as a Production Assistant, Executive Assistant, or Coordinator supporting creative and production teams.
• Familiarity with production operations, scheduling, post-production workflows, and production logistics.

Responsibilities

• Provide administrative support to TIME Studios leadership, including complex calendar management, scheduling, meeting coordination, and travel arrangements.
• Coordinate day-to-day team operations, communications, and departmental logistics across multiple projects and stakeholders.
• Organize meetings, conference calls, agendas, notes, and follow-ups for internal and external partners.
• Support production logistics for shoots, edits, screenings, events, and team operations as needed.
• Manage departmental tracking documents, contact databases, production files, and organizational systems.
• Process and reconcile expenses, invoices, purchase orders, and production-related paperwork.
• Coordinate travel, studios, edit bays, equipment rentals, freelancers, and other production resources.
• Assist with vendor coordination, Certificates of Insurance, release tracking, and other production administration tasks.
• Help maintain efficient workflows and operational organization across the Studios team.
• Provide occasional support for post-production coordination, asset management, and creative deliverables.

Benefits

• Medical, vision, dental insurance
• Over 4 weeks of paid time off, in addition to paid company holidays
• 401k with a generous company match
• 12+ weeks paid parental leave
• Mentorship and community engagement experiences
• Free print subscription to TIME Magazine

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed