Coordinator, Special Projects (Finance)

Los Angeles Homeless Services Authority•Los Angeles, CA

6d•Hybrid

About The Position

The Los Angeles Homeless Services Authority (LAHSA) seeks motivated professionals who want to use their talents and skills to make a difference. Our staff are adaptive problem solvers and passionate about enriching people's lives. If you are mission-driven, dedicated to superior service and support, and can diligently work independently and in a collaborative environment, join our team. LAHSA is leading the fight against homelessness in LA County. This role offers a comprehensive and competitive benefits package. LAHSA, created in 1993, is a joint powers authority of the city and county of Los Angeles. As the lead agency in the HUD-funded Los Angeles Continuum of Care (CoC), we coordinate and manage federal, state, county, and city funds for programs providing shelter, housing, and services to people experiencing homelessness. The Coordinator provides administrative, operational, and project coordination support to the Chief Finance Officer (CFO). This position will help ensure smooth day-to-day operations, effective communication, and follow-through on agency priorities for Fiscal Teams. The role requires strong organizational skills, attention to detail, and the ability to coordinate projects, meetings, and communications across departments and with external partners.

Requirements

Strong organizational, coordination, and follow-up skills with excellent attention to detail.
Effective written and verbal communication skills.
Ability to manage multiple tasks and deadlines in a fast-paced environment.
Strong interpersonal skills and the ability to work collaboratively with internal and external stakeholders.
Proficient level of computer software programs specifically, Microsoft Office Suite (Word, Excel, Access, HMIS, Power Point and Outlook) and project tracking tools.
Commitment to equity, inclusion, and serving vulnerable populations.
Bachelor’s degree from an accredited college or university in public administration, Social Work, Political Science, or a related field preferred; equivalent experience accepted.
Two-three (2-3) years of experience providing administrative, program, or project support in government, nonprofit, or public policy settings.
For applicants applying to work within the CFO line, applicant must have two -three (2-3) years of experience in one of the following financial areas: accounting, budget, funding allocations, grant management, or financial compliance within the homeless services sector.
Residency Requirement: This position requires the employee to reside within the State of California.

Nice To Haves

For applicants applying to work within the CPO line, must have two-three (2-3) years of experience providing program support specifically in service of homeless service programs.
Experience supporting senior leaders or managing multiple priorities preferred.
Any combination of extensive and applicable work experience and educational credentials to perform the above duties successfully.

Responsibilities

Provide general administrative support to senior leadership, including meeting coordination, and preparing briefing materials.
Track follow-up items and ensure timely completion of leadership action items.
Maintain organized records, files, and documentation for projects and initiatives.
Support internal communications by drafting correspondence, memos, and presentations.
Assist in preparing talking points, summaries, and briefing materials for meetings.
Support alignment of program activities with agency and funder priorities through coordination and documentation.
Schedule and coordinate meetings with external stakeholders, funders, and community partners.
Take notes, prepare summaries, and track next steps from meetings.
Represent the Executive Office in a professional manner in communications and correspondence.
Support the CFO in monitoring special finance projects, including system implementations, and process redesign efforts by tracking milestones, risks, and deliverables.
Assist with compiling and organizing financial data for internal analyses, dashboards, and presentations to the Executive Team, Board, and funders.
Coordinate cross-functional workstreams across related to budget development, grant compliance, service provider payables, and audit response, ensuring tasks, owners, and timelines are clearly documented, monitored, and updated.
Draft and maintain workplans and status reports for CFO-led initiatives, highlighting decision points, resource needs, and follow-up actions.
Assist with preparation for external monitoring and audits (federal, state, local, or independent), including organizing schedules, supporting documents, and responses to information requests.
Maintain organized electronic files and project repositories for CFO initiatives, ensuring key decisions, approvals, and reference materials are easily accessible to the finance leadership team.
Perform other duties and special projects as assigned.