Coordinator, Special Events & Production

Fox Corporation•New York, NY

8d•$26 - $30

About The Position

FOX News Media is seeking a highly organized and proactive Coordinator to support the Director of Special Events & Production in the planning and execution of high-profile events, executive & talent engagements, and large-scale productions. This role serves as a key operational partner, helping to coordinate logistics, manage vendor relationships, develop detailed event timelines and run-of-show itineraries, track budgets, and ensure seamless execution from concept through completion. The ideal candidate is a highly motivated and resourceful professional who thrives in a fast-paced environment, demonstrates exceptional attention to detail, and successfully manages multiple priorities while maintaining professionalism and discretion when working with senior executives, talent, and external partners.

Requirements

Bachelor's degree or equivalent professional experience preferred
Experience in event production, hospitality, live events, corporate events, television production, or a related field
Strong organizational and project management skills with the ability to manage multiple projects simultaneously
Exceptional written, verbal, and interpersonal communication skills
Ability to exercise sound judgment, maintain confidentiality, and operate with professionalism in high-profile environments
Strong attention to detail and the ability to remain calm and effective under tight deadlines
A resourceful, solutions-oriented mindset with a passion for creating exceptional experiences
Ability to work flexible hours, including evenings and weekends, as required by event schedules
Willingness to travel as needed
Proficiency in Microsoft Office Suite, including PowerPoint and Excel

Responsibilities

Support the Director of Special Events & Production in the planning, coordination, and execution of internal events, executive engagements, and large-scale productions
Assist in coordinating special events including VIP receptions, employee engagement initiatives and major internal productions.
Coordinate event logistics, including venue operations, catering, transportation, audiovisual production, décor, staffing, security, and guest experience
Develop and maintain detailed project timelines, task lists, production schedules, and run-of-show documents
Collaborate with production, creative, and graphics teams to produce event materials
Track budgets, manage expenses, and assist with vendor reconciliation
Serve as a liaison among all stakeholders to ensure clear communication and successful execution
Conduct site visits, venue walkthroughs, and pre-production meetings
Maintain vendor databases, event records, contracts, and production documentation
Provide on-site support before, during, and after events and productions
Contribute creative ideas and best practices to enhance guest experiences