Coordinator, Show Operations

Houston Livestock Show and Rodeo•Houston, TX

9d•Onsite

About The Position

Under direct supervision, provides support to the Manager, Operations by coordinating Show-related parking and transportation operations, serving as Staff Coordinator for assigned committees, supporting committee operations and budgets, managing asset distribution and radio communications, and performing related department responsibilities to promote accurate, timely and efficient operations.

Requirements

Bachelor's degree from four-year College or University; or one to two years related experience and/or training; or equivalent combination of education and experience.
Ability to interpret business, technical and regulatory information; prepare reports, correspondence and procedures; and communicate effectively with leadership, partners, customers, and the public.
Ability to work independently, make independent judgments and problem-solving by collecting data, establishing facts, drawing conclusions.
Experience with coordinating events.
Organizational and prioritization skills.
Working knowledge in computer skills including Outlook, Excel, Word, Smartsheet, and NetSuite.

Responsibilities

Serves as Staff Coordinator for the Asset Distribution and Transportation Committees, working directly with committee chairmen, leadership, and volunteers to communicate approved Show policies, deadlines, decisions, and operational expectations.
Coordinates committee meetings and events, including invitations, rooms, setup, hospitality, audiovisual needs, materials, and follow-up communication.
Maintains committee rosters, procedures, schedules, maps, shared files, correspondence; coordinates committee parking, credentialing, supplies, equipment, and Showtime set up.
Coordinates vendor communication, quotes, contracts, orders, delivery details, invoices and service issues; escalates cost, scope or contractual concerns to Manager, Operations.
Supports committee budget planning and monitoring by maintaining purchasing, expense and reconciliation records and reporting variances or risks.
Monitors committee deliverables and open items; verify information for accuracy and elevates issues requiring management direction.
Assist with parking pass design, proof review, ordering, distribution, inventory control, and reconciliation for approved staff, committees, volunteers, contractors, and operational groups.
Supports parking and transportation operations by maintaining accurate schedules, maps, contact lists, and service requests for trams, golf carts, Show vehicles and related services.
Coordinates requests, allocations, delivery, numbering, distribution, return and reconciliation for golf carts, ATVs, radios, and other operational assets.
Maintains equipment training certifications, damage documentation, insurance records and other related files.
Provides onsite support before, during and after Showtime; communicates updates, documents issues, troubleshoots operational needs and routes urgent matters to the Manager, Operations.
Maintains accurate department records and reports; supports cross-departmental requests and performs other related duties as assigned.
Oversee temporary staff, contractors, and volunteers.