Trade Show Coordinator

SMUD•Sacramento, CA

1d•$46 - $56•Onsite

About The Position

SMUD’s Community Relations, Outreach, and Events (CROE) department is looking for an experienced Trade Show Coordinator to join the Trade Show team. The Trade Show team helps represent SMUD in the community through trade shows, community events, and SMUD hosted events. The team is responsible for coordinating on-site participation, managing event logistics, and creating professional, engaging spaces that connect customers and community members with SMUD’s programs and services. Working closely with internal and external stakeholders, the team supports high-quality public-facing events that strengthen community engagement and help meet SMUD’s communication and outreach goals. The ideal candidate will have two (2) or more years of professional event coordination experience with a focus in both small- and large-scale events. This position requires collaboration across the organization and the ability to work in a fast-past environment. The ideal candidate must be available to work outside of the normal business hours including evenings, weekends, and holidays (if needed).

Requirements

High School diploma or equivalent.
Experience in planning and executing events and preparing event spaces; setting up and dismantling trade show exhibits and displays; and coordinating logistics for trade shows and community events.
Advertising strategies and fundamentals, negotiation strategies, display aesthetic, and copy writing; customer relations; English usage, grammar, punctuation, vocabulary, and spelling; mathematics to perform calculations and basic statistical computations.
Communicate effectively and clearly in English in person and by telephone with other staff, customers, representative of external organizations, and the general public; perform routine technical and administrative work; conduct detailed and thorough research; meet and deal tactfully with the public and SMUD employees; make effective oral presentations, including staff training; interpret and apply policies, procedures, standards, and requirements related to area of responsibility; communicate effectively in writing, including writing reports in a clear and concise manner; understand and follow complex and/or brief oral and written instructions, and follow up on one's own with appropriate assessment of situations, data and documents; establish and maintain effective office procedures, record keeping, and filing systems; plan, organize, coordinate, and prioritize assigned tasks to successfully meet deadlines; work cooperatively with diverse personalities in a team-oriented environment; perform multiple and diverse tasks concurrently in a highly pressurized work environment; drive a ¾ ton truck and tow a 14 foot trailer; use relevant word processing, Excel, and related software and databases; use a variety of relevant business office equipment; work weekends and/or overtime; modify designated software programs such as spreadsheet, database and word processing systems; accurately type at a rate required for successful job performance; maintain and administer confidential records and information; conduct research and obtain relevant information via internet resources.
Must possess and maintain a valid California Driver’s License and a satisfactory driving record (not more than two moving violations in the last two years).

Nice To Haves

Two or more (2+) years’ experience coordinating trade shows, community events, outreach events, or public-facing events.
Experience building rapport through direct customer engagement, paired with a passion for community connection.
Experience setting up, dismantling, transporting, and storing trade show exhibits, tents, displays, or branded event equipment.
Experience coordinating event logistics, such as booth or space reservations, staffing support, electrical or facility needs, collateral materials, and vendor coordination.
Experience compiling post-event reports, participation metrics, feedback summaries, or cost-effectiveness evaluations.
Experience using Microsoft Excel, word processing software, databases, or event tracking tools to support event coordination and reporting.
Experience participating in or supporting safety tailboards, pre-job safety briefings, or event safety discussions.

Responsibilities

Collaborates to identify and assess the needs required for each trade show/community event to include space procurement, staffing, badge provision, electrical, collateral material, and facilities support.
Responsible for the setup, breakdown, and transportation of SMUD-branded tents and other branded event equipment at community events.
Reviews show contract for accuracy and adherence to rules and regulations, if applicable.
Recommends appropriate incentive items for programs/SMUD’s needs; tracks the inventory for incentives and coordinates delivery post-order.
Helps execute a comprehensive staff training program, which demonstrates appropriate sales and customer relations techniques, etiquette, attire, and safety and evacuation procedures.
Compiles post-event feedback and statistical reports after each trade show/community event, evaluating cost effectiveness of participation.
Performs related duties similar to the above in scope and function as required.