Coordinator, Senior Real Estate

American Bureau of Shipping•Spring, TX

About The Position

The Global Real Estate Senior Coordinator supports the Global Manager of Facilities and Real Estate in the administration and management of the Company’s global real estate assets, lease commitments, and related activities.

Requirements

Bachelor's degree or equivalent required
3+ years of real estate experience in Corporate or Commercial Real Estate
Experience with lease negotiations required, including net present value and cash flow modeling.
Knowledge of corporate real estate functions
Knowledge of standard lease terms and conditions
Experience with lease negotiations
Intermediate knowledge of Microsoft Office products including Excel, PowerPoint, Word and SharePoint.
Experience using large language models (e.g., ChatGPT) in daily tasks
Digital fluency and technology aptitude
Strong multitasking and prioritization skills
Analytical and problem-solving ability
Attention to detail
Innovative and self-starter

Nice To Haves

Professional certification in commercial real estate, lease administration, property management, or facilities management is preferred e.g., CoreNet, BOMA

Responsibilities

Administer the lease administration application and ensure the accurate maintenance of lease records, critical dates, lease abstracts, rent schedules, and related documentation within the lease administration system and internal file systems.
Support the administration of financial obligations associated with leased and owned properties, including rent obligations, operating expenses, and related payment activity.
Review, verify, and reconcile landlord billings, lease-related payments, monthly obligations, and annual operating cost reconciliations against lease terms and financial system records.
Support budgeting, financial tracking, and reporting for leased and owned properties and related projects.
Manage lease renewals and support new lease transactions for global locations, including negotiating directly with landlords.
Evaluate the local real estate market and ensure terms are competitive.
Ensure scope and budgetary costs of capital projects (Build outs, asset replacement, etc.) are determined prior to, and fully articulated during, the lease approval process.
Review and revise lease terms, perform transaction due diligence, and coordinate with internal partners for lease review and approval.
Coordinate lease execution and ensure fully executed documents and key business terms are accurately transitioned into the lease administration system and related portfolio records.
Support Manager with office-related real estate projects, including relocations, build-outs, renovations, and space turnover activities.
Provide secondary support for facilities-related matters at larger office locations, coordinating with outsourced service providers, landlords, vendors, and internal stakeholders to help address day-to-day facility issues.
Provide administrative and coordination support to the Global Manager of Facilities and Real Estate and assist with other related duties as assigned.