Coordinator, Secretariat

CPA Calgary Chapter•Calgary, AB

7d•Hybrid

About The Position

The Coordinator, Secretariat is responsible for supporting the Associate Director, Secretariat in the efficient functioning of the Office of the Registrar and Regulatory Department by providing administrative, logistical, and communication support. This also includes supporting other areas when required, including reception coverage.

Requirements

Minimum two years’ experience in an office environment.
Excellent verbal and written communication skills.
Exceptional multi-tasking skills with a proven ability to stay organized.
Proficiency working with Microsoft Office software, including Word, Excel, PowerPoint and Outlook.

Nice To Haves

Diploma in a related field would be an asset.
Knowledge of Sharepoint is an asset.
Previous experience with database maintenance would be an asset.
Aptitude or interest in software technology would be an asset.

Responsibilities

Coordinate and support committee meetings, including scheduling, logistics, travel arrangements, catering, and virtual meeting support.
Prepare and maintain meeting minutes, committee records, and decision documentation.
Coordinate volunteer orientation, training and recognition initiatives.
Maintain records of committee decisions and related policy documentation.
Track committee member terms and informing the Associate Director of approaching timelines as needed.
Assist with documenting, testing and resolving system issues related to regulatory applications and processes.
Support the maintenance of internal procedural manuals.
Support other teams within the Office of Registrar and Regulatory and provide additional support during peak times for other teams.
Provide reception relief coverage.
Other duties as assigned by the Associate Director, Secretariat.