Coordinator, Residency

One Brooklyn Health • New York, NY

9d

About The Position

The Program coordinator is responsible for the day-to-day coordination of the residency and fellowship training programs and directly responsible to the Program Directors and Administrator. The Program Coordinator continually assess and direct a wide range of programmatic issues including long range planning, analyzing administrative workflow, maintaining databases, communicating with faculty and trainees regarding a range of issues, and managing internal and external program relations.

Requirements

• Bachelor's Degree and three years of office management experience.
• OR
• Equivalent experience in administration and office management in academic health care settings.
• Knowledge of Accreditation Council for Graduate Medical Education (ACGME) requirements for institutional, core, fellowship and program requirements.
• Communication (written and verbal).
• Problem-solving and decision-making.
• Administration and organization.
• Prioritization.
• Goal-setting and implementation.
• Interpersonal cooperation.
• Timeliness.

Responsibilities

• Oversees day-to-day operations of the program.
• Tracks, reports, and ensures compliance with the appropriate governing bodies i.e ACGME, RRC, IPRO and ABIM.
• Annually updates of FREIDA/GME Track, ACGME web-based Accreditation Data System (ACGME WebAds), and other relevant data sources.
• Coordinates outside electives which include master agreements, applications, malpractice coverage confirmation, and evaluations.
• Schedules and coordinates residents’ re-certification and re-orientation trainings.
• Registers residents and fellows for In-Training Exams, proctors In Training Exams.
• Creates and updates schedules and rotations in New Innovations.
• Develops evaluation tools for programs; Monitors evaluation process, both paper and online at all affiliate sites to include evaluation of residents and fellows by faculty after each rotation; evaluation of faculty by residents; evaluation of program by faculty and by residents; semi-annual evaluations of residents and fellows, final written evaluations of graduating residents and fellows; and evaluations of residents by multiple evaluators, including patients, medical students, and peers; and other evaluations as required by the individual ACGME program requirements.
• Monitors residents and fellows duty hours.
• Prepares required duty hour, evaluation, and procedure reports; analyzes data for resident/fellow compliance with process and for trainee and program compliance with ACGME requirements.
• Produces and distributes annual rotation schedule, and monthly changes.
• Coordinates semi-annual resident reviews and quarterly Clinical Competency Reviews.
• Maintains documentation for graduation and board eligibility.
• Documents verification of training for medical specialty boards for each resident/fellow as per the requirements of each specialty board.
• Coordinates interview process, ranking process, and post-match activities.
• Manages trainee applications and screens those appropriate for interview. This includes evaluating applications for completeness.
• Manages Electronic Residency Application Service (ERAS) interaction.
• Communicates with potential applicants, explaining the Program’s application process and distributing recruitment materials.
• Coordinates all ongoing departmental activities such as Grand Rounds, Resident Faculty Meetings, Clinical Competency, and Program Evaluation Committee Meetings.
• Completes reports for GME Track, ABIM, ACGME WebAds.
• Maintains departmental manuals, written policies and procedures ensures they are updated as necessary and uploaded to New Innovations.
• Monitors residents Payroll.
• Assists in the preparation for ACGME Site Visits and internal reviews.
• Organizes Internal Review with institution’s graduate medical education (GME) office.
• Maintains ongoing communications with GME Office regarding accreditation requirements for the trainee and program.
• Manages the program’s GME budget, including oversight of trainee travel and education allocations.
• Processes invoicing for program-related expenses.
• Coordinates Continuing Medical Education activities.
• Organizes meetings and prepares and distributes materials for conferences and lectures. Develops brochures, invitations, flyers for events/lectures.
• Coordinates planning of resident orientation program.
• Arranges student orientation and rotations.
• Matches students with preceptors.
• Ensures completion of student evaluations.
• All other duties as requested.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level